Best examples of introduction email examples for new colleagues

Real‑world examples of introduction email examples for new colleagues

Let’s skip the theory and go straight to what you actually need: real wording you can reuse.

Below are several examples of introduction email examples for new colleagues in different scenarios. After each one, you’ll see a quick breakdown of why it works and how to adapt it.

Example of a new hire introducing yourself to your team

This is the classic situation: it’s your first week, HR or your manager suggests you introduce yourself, and you’re not sure what to say.

Subject: Excited to join the team – quick intro from Alex

Hi everyone,

My name is Alex Rivera, and I just joined the Marketing team as a Senior Content Specialist. I’ll be focusing on blog strategy, email campaigns, and supporting upcoming product launches.

Before joining [Company], I spent five years working in B2B content marketing for SaaS companies, most recently at BrightPath. I’m especially interested in data‑driven storytelling and building content that actually helps customers solve problems.

Outside of work, I’m usually experimenting with new coffee recipes, hiking local trails, or getting overly invested in NBA games.

I’m really looking forward to working with all of you. If there’s anything I can do to support your projects, or if you just want to say hi, feel free to message me on Slack or grab a 15‑minute slot on my calendar here: [calendar link].

Thanks for the warm welcome so far!

Alex

Why this works

It’s short, specific, and friendly. You get role, background, a bit of personality, and a clear invitation to connect. Many of the best examples of introduction email examples for new colleagues follow this simple pattern: who you are, what you’ll do, a bit of human detail, and how to reach you.

Example of a manager introducing a new colleague to the team

Sometimes your manager sends the first intro, and you follow up later. Here’s an example of how a manager might do that.

Subject: Please welcome our new teammate, Jordan Lee

Hi team,

I’m happy to share that Jordan Lee is joining us as a Product Analyst, starting today.

Jordan comes to us from InsightWorks, where they led several analytics projects around customer behavior and pricing strategy. On our team, Jordan will be working closely with Product and Sales to improve our reporting, dashboards, and data‑driven decision making.

Over the next few weeks, Jordan will be meeting with many of you to learn more about your priorities and how data can support your work. In the meantime, feel free to reach out directly to say hello or invite Jordan to your next team sync.

Jordan, we’re excited to have you on board.

Best,

Priya
Director of Product

Why this works

This email sets context (role and background), explains how the new colleague will interact with others, and encourages the team to reach out. When you look at examples of introduction email examples for new colleagues from managers, they usually highlight impact and collaboration more than personal hobbies.

Example of introducing yourself to a cross‑functional partner

Maybe you’re not new to the company, but you’re new to working with a specific group.

Subject: Introduction – Sam from Data Science

Hi Taylor,

I hope you’re doing well. I’m Sam Patel, a Data Scientist on the Analytics team. I’ll be partnering with you and the CX group this quarter to support the customer feedback initiative.

I’ve heard great things about the work your team has done on the new support workflows, and I’m looking forward to helping with the data side – especially around survey design and reporting.

Would you be open to a 20‑minute intro chat next week so I can better understand your goals and timelines? Here’s my calendar link: [link], or feel free to suggest a time that works better for you.

Thanks, and talk soon,

Sam

Why this works

It’s direct, respectful of time, and clearly states why you’re reaching out. Many real examples of introduction email examples for new colleagues in cross‑functional roles follow this formula: who you are, why you’re connected, and a specific next step.

Example of introducing yourself in a remote or hybrid team

Remote work is still widespread in 2024–2025, and a thoughtful intro email can replace those quick hallway chats we used to rely on.

Subject: Hello from Denver – intro from your new teammate

Hi everyone,

I’m Morgan, and I just joined the Customer Success team as a Senior CSM, based in Denver (Mountain Time).

I’ll be working primarily with our enterprise healthcare clients, focusing on onboarding and long‑term adoption. I’ve spent the last six years in customer success roles, most recently at a health‑tech startup supporting hospital systems.

Since we’re spread across time zones, I put together a short “about me” doc with my working hours, communication preferences, and a few fun facts: [link].

I’d love to get to know each of you. If you’re open to a quick virtual coffee chat in the next few weeks, feel free to grab a slot on my calendar here: [link].

Looking forward to working together,

Morgan

Why this works

It acknowledges time zones, clarifies focus, and offers an easy way to connect. In many of the best examples of introduction email examples for new colleagues on remote teams, people add a link to a short profile or internal bio to make up for the lack of face‑to‑face time.

For current trends on remote work and communication expectations, check out recent research from organizations like Pew Research Center and Harvard Business School.

Example of moving to a new department (internal transfer)

When you’re not new to the company, but you are new to a group, you want to acknowledge what you already know and what you’re there to learn.

Subject: Intro – moving to the Product team

Hi Product team,

I’m Jamie Chen, and I’m transitioning from the Support team to join you as an Associate Product Manager.

For the past three years, I’ve worked directly with our customers on the front lines, focusing on troubleshooting, feature education, and gathering feedback. I’m excited to bring that experience into this new role and help translate customer needs into product improvements.

I know I have a lot to learn from all of you about our roadmap, processes, and how you prioritize work. Over the next few weeks, I’ll be setting up short intros to understand how Product partners with each function.

If you have any advice for someone new to Product, I’d really appreciate it.

Thanks, and I’m looking forward to working together,

Jamie

Why this works

It balances confidence (experience with customers) with humility (acknowledging what’s new). When people search for examples of introduction email examples for new colleagues after an internal move, this kind of tone usually hits the right note.

Example of a brief introduction email to senior leaders

Sometimes you need to introduce yourself to directors or executives who won’t work with you daily. Short and respectful is the way to go.

Subject: Introduction – new Finance Business Partner for Sales

Hi leadership team,

My name is Daniel Ortiz, and I recently joined the Finance team as the Business Partner supporting Sales.

In this role, I’ll be working with you on forecasting, pipeline analysis, and quarterly planning. My background is in FP&A for high‑growth SaaS companies, with a focus on building clear, decision‑ready reports.

I know your schedules are busy, so I’ll keep this brief. I’ll be attending the monthly Sales leadership meeting starting next month and will follow up separately with a short overview of how I can support your teams.

Thank you, and I look forward to working with you.

Best,

Daniel

Why this works

It respects time, signals value, and sets expectations. When you look at real examples of introduction email examples for new colleagues at the leadership level, they tend to be tighter and more focused on business impact.

Example of a friendly intro to a peer you’ll work with closely

You might also want a more casual tone with someone you’ll collaborate with every week.

Subject: New to the team – would love to connect

Hey Riley,

I’m Casey, the new Project Manager on the Operations team. I’ll be working closely with you on the upcoming warehouse optimization project.

I’ve heard your name come up a lot (in a good way!) as the go‑to person for making things actually happen on the ground. I’d love to learn what’s worked well in past projects and what I can do to make this one smoother for you and your team.

If you’re up for it, could we grab 20 minutes sometime next week? I’m pretty flexible in the mornings.

Talk soon,

Casey

Why this works

It’s conversational, shows respect, and makes a clear ask. Some of the best examples of introduction email examples for new colleagues at the peer level sound almost like a friendly text, just with complete sentences and a subject line.

How to structure your own introduction email (using these examples)

Now that you’ve seen several examples of introduction email examples for new colleagues, let’s pull out the pattern so you can adapt it quickly.

Think of your email in four simple parts:

Opening and context
A short greeting plus why you’re writing.

“Hi team, I’m excited to join you as…"
“Hi [Name], I’m reaching out because I’ll be working with you on…”

Role and background
One or two sentences on what you’ll be doing and where you’re coming from.

“I’ll be focusing on…"
“Previously, I worked at… doing…”

Human detail
A light personal detail can make you more approachable, especially in remote settings.

“Outside of work, I…"
“I’m based in… and usually online from…”

Next step or invitation
Tell people how to connect or what happens next.

“Feel free to reach out on…"
“I’d love to set up a quick intro call…”

If you scan back through the real examples of introduction email examples for new colleagues above, you’ll see this same four‑part rhythm again and again. You don’t have to copy the wording, just the structure.

For guidance on clear, concise workplace writing, resources from universities like Purdue OWL and Harvard Extension School offer helpful, research‑backed tips.

Tips to make your introduction email feel natural

Even the best examples of introduction email examples for new colleagues won’t help if you copy them word‑for‑word without thinking about your context. A few pointers:

Match the culture.
If your company is buttoned‑up (think law firms or banks), lean slightly more formal. If it’s a startup where people wear hoodies to board meetings, a warmer tone is fine.

Keep it short.
Most people are skimming email between meetings. Aim for 150–250 words. Every example of a good intro above fits in that range.

Avoid oversharing.
A line or two about hobbies is great. A long story about your childhood is better saved for a coffee chat.

Be clear about your role.
Spell out what you’ll be doing and how you’ll work with others. This reduces confusion and helps people know when to loop you in.

Invite connection, don’t demand it.
Offering a calendar link or suggesting a quick chat is helpful. Insisting that everyone meet with you this week can feel pushy.

If you’re early in your career or new to office communication, it can help to review general email etiquette guidelines from sources like Colorado State University’s Writing Center to see more examples of professional tone.

FAQ about writing introduction emails to new colleagues

How long should an introduction email to new colleagues be?
Most effective intros are between 150 and 250 words. If you look at the best examples of introduction email examples for new colleagues, they’re long enough to give context but short enough to read in under a minute.

What’s a good example of a subject line for an intro email?
Real examples include: “Intro from your new teammate,” “New [Role] – quick hello,” or “Introduction – [Your Name], [Your Role].” Keep it clear and simple so people know why they should open it.

Should I include personal details in my introduction email?
Yes, but lightly. One or two short lines about hobbies, location, or interests can make you more relatable. The examples of introduction email examples for new colleagues above show how to do this without oversharing.

Is it okay to reuse templates from online examples?
Absolutely, as long as you customize them. Treat these real examples as starting points. Swap in your role, company, and genuine details so it sounds like you, not a copy‑paste robot.

Do I need different versions for my team and senior leadership?
Ideally, yes. As the earlier examples of introduction email examples for new colleagues showed, emails to peers can be a bit more casual, while emails to executives should be tighter and more focused on business outcomes.

When should I send my introduction email?
Usually within your first few days, once your accounts are set up and your role is clear. If HR or your manager plans to send their own intro, you can follow up a day or two later with a more personal note.

You don’t need to reinvent the wheel every time you start a new job or join a new team. Use these examples of introduction email examples for new colleagues as your base, adjust the tone to fit your company, and personalize a few lines so it sounds like you. A thoughtful intro can quietly set the stage for better collaboration, smoother projects, and fewer awkward “So… what do you do again?” moments.