The best examples of 3 examples of introduction email to a hiring manager (plus more)

3 core examples of introduction email to a hiring manager you can steal today

Let’s start with the heart of this article: three best examples of introduction email to a hiring manager that cover the most common situations. Think of these as your base recipes. You’ll tweak the seasoning, but the structure stays the same.

Example 1: Introduction email when you’re applying for a posted job

Use this when there’s an open role on the company’s careers page or a job board, and you’ve found the hiring manager’s email on LinkedIn or the company site.

Subject: Product Manager application – referred to your posting on LinkedIn

Email body:

Hi [Hiring Manager Name],

I hope you’re doing well. I’m writing to introduce myself and share my interest in the Product Manager role (Job ID: 4821) posted on your careers page. With 5+ years leading B2B SaaS products from discovery through launch, I’d love to contribute to [Company]’s work on [specific product or initiative].

In my current role at [Current Company], I led a cross‑functional team of 8 to ship a new onboarding flow that increased 90‑day activation by 27%. I also implemented a lightweight customer interview program that gave our engineers direct access to user feedback, which reduced rework and cut our average release cycle time by 18%.

I’ve attached my resume and submitted an application through your online portal. If you’re open to it, I’d appreciate the chance to speak for 15–20 minutes about how I can support your roadmap for [team or product name].

Thank you for your time and consideration.

Best regards,
[Your Name]
[City, State]
[Phone] · [LinkedIn URL]

Why this works:

• Short, specific subject line
• Clear context in the first sentence
• One or two measurable wins
• A simple ask: a short conversation, not “please hire me”

This is the first of our examples of 3 examples of introduction email to a hiring manager because it fits what most job seekers need: a clean, confident message tied to a real posting.

Example 2: Introduction email when you have an internal referral

This is for when someone at the company has said, “You should email my manager and mention my name.” Referrals continue to matter in 2024–2025; LinkedIn’s data has consistently shown referred candidates are more likely to get interviews.

Subject: Referred by [Employee Name] – Marketing Analyst introduction

Email body:

Hi [Hiring Manager Name],

[Employee Name] suggested I reach out to introduce myself. We worked together at [Previous Company / School] on several analytics projects, and they mentioned your team is growing in Marketing Analytics.

I’ve spent the last 3 years turning messy marketing data into clear reporting and actionable insights. At [Current or Previous Company], I built an automated dashboard in Looker that gave our leadership a weekly view of CAC, ROAS, and channel performance. That project helped us reallocate 22% of our paid budget to higher‑performing campaigns.

I’d love to learn more about your priorities for the analytics function this year and share where my experience might be helpful, whether for current openings or future roles. If you’re available, I’d be grateful for a brief 15‑minute conversation in the next week or two.

Thanks again for your time, and I appreciate any guidance you’re willing to share.

Best,
[Your Name]
[Phone] · [LinkedIn URL]

This second entry in our examples of 3 examples of introduction email to a hiring manager shows how to politely leverage a referral without sounding pushy. You’re not demanding special treatment; you’re anchoring your message in a shared connection.

Example 3: Cold introduction email when there’s no posted role

Sometimes the best opportunities never hit a job board. This cold introduction works when you admire a company, see a potential fit, but don’t see an open role that matches you.

Subject: Quick introduction – [Your Role] interested in [Team/Problem Space]

Email body:

Hi [Hiring Manager Name],

I came across your profile while researching teams working on [specific product, market, or problem]. I’ve been following [Company]’s work on [initiative, feature, or news item] and was especially interested in [brief detail that shows you did your homework].

I’m a [Your Role] with [X] years of experience in [field], focused on [two or three key skills]. Most recently at [Current Company], I [1–2 specific achievements; e.g., “led a redesign that increased checkout conversion by 14%” or “reduced average ticket resolution time by 30% by restructuring our support workflows”].

I didn’t see an open role that’s an exact match right now, but I’d be very interested in contributing to your team if you’re hiring this year or planning to expand. If you’re open to it, could we schedule a brief call so I can better understand what you’re building and where someone with my background might add value?

Either way, I appreciate the work your team is doing and your time in reading this note.

Warm regards,
[Your Name]
[Phone] · [LinkedIn URL]

This final entry in our initial set of examples of 3 examples of introduction email to a hiring manager is about respectful curiosity. You show that you’ve done research, offer concrete value, and keep your ask small.

More examples of introduction email to a hiring manager for specific scenarios

Those three templates cover the big buckets, but real life is messy. Let’s go beyond the basic examples of 3 examples of introduction email to a hiring manager and look at more targeted versions for situations you’re likely to face in 2024–2025.

Example 4: Introduction email for a recent graduate with limited experience

If you’re just out of school or changing careers, you might not have a long work history. That’s fine. You lean on projects, internships, and measurable outcomes where you can.

Subject: Entry‑level Software Engineer – introduction and portfolio

Email body:

Hi [Hiring Manager Name],

My name is [Your Name], and I’m a recent Computer Science graduate from [University]. I’m reaching out to introduce myself and share my interest in early‑career Software Engineer roles on your team.

During my final year, I led a capstone project where our team of four built a full‑stack web app for [brief description]. I focused on [your part of the work], and we successfully [result, such as “supported 1,000+ test users” or “reduced page load time by 40% compared to our first prototype”]. I’ve also completed internships at [Company] where I [1–2 relevant tasks].

I’ve attached my resume and included a link to my GitHub and portfolio below. I’d be grateful for any feedback you’re willing to share on how early‑career engineers can best position themselves for opportunities at [Company]. If you have a few minutes for a quick call, I’d really appreciate it.

Thank you for your time,
[Your Name]
[Portfolio URL] · [GitHub] · [LinkedIn]

Notice how this example doesn’t apologize for being early in your career. You simply show what you have done.

Example 5: Introduction email after a networking event or webinar

More hiring managers are speaking at virtual events, webinars, and conferences. If you connected there, you have an easy opening.

Subject: Enjoyed your session at [Event Name] – quick introduction

Email body:

Hi [Hiring Manager Name],

Thank you for your talk on [topic] at [Event Name] on [date]. I especially appreciated your point about [specific insight they shared]. It resonated with my experience working on [related project or responsibility].

I’m currently a [Your Role] at [Company], where I focus on [brief overview]. Recently, I [one relevant achievement]. I’m very interested in how your team at [Company] is approaching [topic they spoke about], and I’d love to stay on your radar for any future opportunities that align with my background.

If you’re open to it, I’d really value a short conversation to learn more about how your team is structured and any skills you consider most important for candidates interested in joining you.

Thanks again for sharing your experience at [Event Name].

Best,
[Your Name]
[LinkedIn URL]

This is a polite follow‑up that anchors your email in a real interaction, which makes you more memorable.

Example 6: Introduction email when you’re returning to the workforce

Career breaks are increasingly common, whether for caregiving, health, or other reasons. Many large employers now mention return‑to‑work programs on their sites, and research from organizations like Pew Research Center shows shifting norms around career paths.

Subject: Returning professional interested in [Role] opportunities

Email body:

Hi [Hiring Manager Name],

I’m reaching out to introduce myself as I return to full‑time work after a [length of time] career break to [brief, neutral explanation if you’re comfortable sharing – e.g., “care for a family member”]. Before my break, I spent [X] years in [field] as a [Your Role] at [Company].

In that role, I [one or two specific achievements, such as “managed a team of 6 account managers serving mid‑market clients” or “increased renewal rates by 15% year‑over‑year”]. During my time away from full‑time work, I kept my skills current by [courses, certifications, volunteer work, or freelance projects].

I’m very interested in contributing to [Company]’s work on [team or product]. If you’re open to it, I’d appreciate the opportunity to briefly connect to better understand how my background might support your hiring needs this year.

Thank you for considering my note.

Sincerely,
[Your Name]

Here, you acknowledge the gap without over‑explaining it and quickly pivot back to value.

Example 7: Introduction email when you’re changing careers

Career changes are all over the job market data from 2024–2025. The key is translating past experience into the new field’s language.

Subject: Former teacher transitioning to Instructional Design – introduction

Email body:

Hi [Hiring Manager Name],

My name is [Your Name], and I’m transitioning from classroom teaching into Instructional Design. I’ve spent the last [X] years as a [Subject/Grade] teacher, and I’m now focused on building learning experiences for adult learners in corporate environments.

In my most recent role, I designed and delivered curriculum for [number] students, integrating digital tools like [tools] and measuring outcomes through [assessments, metrics]. I’ve completed [relevant certification or course] through [institution, such as a university or platform] and built sample e‑learning modules, which I’ve linked below.

I’m very interested in how your team at [Company] designs and evaluates training programs. If you’re open to it, I’d value a brief conversation to understand what you look for in Instructional Design candidates and how I can best position my background.

Thank you for your time,
[Your Name]
[Portfolio or sample projects link]

This is another example of how you can structure an introduction email even when your past job titles don’t match the new role.

Example 8: Very short introduction email when the hiring manager is extremely busy

Some industries (think emergency medicine, public health, or high‑growth startups) involve hiring managers with almost no time. In those cases, shorter can be better.

Subject: 30‑second intro – [Your Role] interested in [Team]

Email body:

Hi [Hiring Manager Name],

I know you’re busy, so I’ll keep this brief. I’m a [Your Role] with [X] years in [field], currently at [Company]. I’ve been following your work on [specific initiative] and would love to be considered for any upcoming roles on your team.

Two quick highlights:
• [One short, quantified achievement]
• [One short, relevant skill or project]

If you ever have 10–15 minutes, I’d be grateful for a quick conversation. In the meantime, I’ve included my LinkedIn below for easy reference.

Thanks for all you’re doing at [Company],
[Your Name]
[LinkedIn URL]

Even though this is short, it still follows the same pattern as the earlier examples of 3 examples of introduction email to a hiring manager: context, credibility, and a clear but low‑pressure ask.

How to adapt these examples of 3 examples of introduction email to a hiring manager for 2024–2025

The job market has shifted since 2020. Remote and hybrid work, AI tools, and tighter budgets mean hiring managers are scanning for a few specific things in 2024–2025:

• Clear, concise communication (no walls of text)
• Evidence you did basic research on their company
• Measurable impact where possible
• Respect for their time

When you use any of these examples of 3 examples of introduction email to a hiring manager, customize them this way:

Keep your subject line specific. Instead of “Job inquiry,” mention the role or context: “Senior Data Analyst interested in Growth Analytics” or “Referred by Alex Chen – Customer Success introduction.”

Lead with why you’re writing. Your first sentence should answer: who are you, and what do you want? Hiring managers skim. Help them.

Anchor your value in outcomes. Swap vague phrases like “I’m a hard worker” for concrete results: “increased monthly recurring revenue by 12%,” “reduced onboarding time from 4 weeks to 2,” or “cut ticket backlog by 35%.” The U.S. Department of Labor has helpful guidance on describing accomplishments in resumes and applications that applies here too (careeronestop.org).

Match your tone to the industry. A startup can handle slightly more casual language than a government agency. But in all cases, stay polite and professional.

Mind your length. Aim for 150–250 words. Long enough to show substance, short enough to respect attention spans.

Common mistakes to avoid when using these examples

Even the best examples of introduction emails can fall flat if you copy them word‑for‑word without thought. Watch out for:

Over‑explaining your life story. The hiring manager doesn’t need your entire career timeline. Hit the highlights that connect to their needs.

Being vague about what you want. “I’d love to connect” is fine, but better is “I’d appreciate 15–20 minutes to learn more about your team and how someone with my background might contribute.”

Typos and sloppy formatting. This is your writing sample. Reading your message aloud and running it through a spell‑check tool can help. Many universities’ career centers, like Harvard’s Office of Career Services, offer examples and checklists that can sharpen your eye.

Sounding like a robot. These are templates, not scripts. Adjust a phrase or two so it sounds like you. If you never say “I’d be delighted,” don’t start now.

Ignoring application instructions. If the posting says “do not contact the hiring manager directly,” respect that. You can still send a general networking note to someone else on the team or in HR.

FAQ: examples of introduction email to a hiring manager

Q: Can you give another quick example of a subject line for an introduction email to a hiring manager?
Yes. Examples include: “Senior UX Designer – intro and portfolio,” “Operations Manager interested in logistics team,” or “Referred by Jordan Lee – Sales Engineer introduction.” Each subject line tells them who you are and why you’re in their inbox.

Q: How long should an introduction email to a hiring manager be?
Most of the best examples land between 150 and 250 words. Short enough to skim in under a minute, long enough to show you’re serious.

Q: Is it okay to follow up if I don’t hear back?
Generally yes, once. Wait about 7–10 days, then send a short, polite follow‑up. If there’s still no response, move on. The U.S. Bureau of Labor Statistics often reminds job seekers that persistence matters, but so does working multiple leads.

Q: Do I always need a referral before emailing a hiring manager?
No. Referrals help, but cold introductions can work, especially if you show clear alignment with the team’s work and keep your message respectful.

Q: Should I attach my resume to my introduction email?
If you’re referencing a specific role, yes, attach it as a PDF and mention it in the email. If you’re purely networking, you can rely on your LinkedIn profile and share your resume later if they ask.

If you use these examples of 3 examples of introduction email to a hiring manager as starting points—not scripts—you’ll sound more like a thoughtful professional and less like everyone else in their inbox. Take one template, plug in your details, trim anything that feels stiff, and hit send. The perfect email isn’t the one that lives in your drafts; it’s the one that starts a real conversation.