Scheduling a performance review can seem daunting, but a well-crafted email can set the right tone for the meeting. In this guide, we’ll look at three practical examples of performance review email scheduling. Each example is tailored for different situations, ensuring you have the right template at your fingertips.
This template is best suited for a formal work environment where professionalism is paramount.
I hope this message finds you well. I would like to schedule a performance review meeting to discuss your progress and achievements over the past year. Your input is invaluable, and I believe this review will help us align on future goals.
Please let me know your availability over the next week, and I will do my best to accommodate. Thank you for your hard work and dedication to our team.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Notes: If possible, suggest specific dates and times to streamline the scheduling process.
This example is more relaxed and suitable for a creative or informal workplace setting.
Hey [Employee’s Name],
I hope you’re doing great! I’d love to sit down and chat about your performance over the past few months. It’s a great opportunity to celebrate your wins and discuss any areas for growth.
How does your schedule look next week? I’m flexible, so just let me know what works for you, and we’ll make it happen!
Looking forward to our chat!
Cheers,
[Your Name]
Notes: This approach can help foster a relaxed atmosphere, making the employee feel comfortable sharing their thoughts.
This template is useful when the performance review is tied to the completion of a significant project.
Subject: Performance Review Meeting Request
Dear [Employee’s Name],
Congratulations on the successful completion of the [specific project name]! I want to take this opportunity to review your performance during this project and discuss your contributions and any challenges you may have faced.
Could we schedule a meeting for next week? I’m available on [insert two or three time slots], but I’m happy to work around your schedule if those times don’t suit you.
Thank you for your hard work and dedication. I look forward to our discussion!
Best,
[Your Name]
[Your Position]
Notes: Tailoring the email around a specific project can make the review feel more relevant and engaging for the employee.