Best examples of job application submission email examples (that actually get read)

Short, simple examples of job application submission email examples

Let’s start with what most people need: a short email to send with a resume for a posted job. These are the best examples to model if you’re applying through a job board or company career page and you have a contact email.

Here’s a clean, no-drama example of job application submission email text you can adapt:

Subject: Application for Marketing Coordinator – Jane Smith

Dear Mr. Patel,

I’m writing to submit my application for the Marketing Coordinator position (Job ID: 4821), as advertised on your careers page. With three years of experience managing social media campaigns and email marketing for a SaaS company, I’d be excited to contribute to your growing team at BrightWave.

I’ve attached my resume and a short portfolio of recent campaigns. I’d welcome the chance to discuss how I can help support your 2025 growth goals.

Thank you for your time and consideration.

Best regards,
Jane Smith
[Phone] | [Email] | [LinkedIn URL]

Why this works: it’s specific to the role, mentions where you saw the job, and gives a quick snapshot of your value. Most hiring managers skim, so this kind of tight message is one of the best examples you can follow.

Referral-based examples of job application submission email examples

If someone inside the company referred you, your email should highlight that connection early. Referral-based emails are some of the strongest examples of job application submission email examples because they instantly build trust.

Here’s a warm, referral-based example of how to submit your application:

Subject: Referred by Alex Chen – Product Designer Application

Dear Ms. Lopez,

I’m writing to submit my application for the Product Designer role at Horizon Labs. I was referred by Alex Chen, Senior Product Manager on your team, who suggested I reach out directly.

Over the past five years, I’ve led end-to-end design for B2B products, including user research, wireframing, and usability testing. At my current company, my redesign of the onboarding flow improved activation by 18% over six months.

I’ve attached my resume and portfolio link for your review. I’d love the opportunity to speak with you about how I can support Horizon Labs’ 2025 product roadmap.

Thank you in advance for your time.

Sincerely,
Jordan Lee
[Phone] | [Email] | [Portfolio URL]

Notice how the referral is in the second sentence, not buried at the bottom. When you’re looking for the best examples of job application submission email examples, any template that surfaces a referral early is worth copying.

Cold outreach example of a job application submission email (no posted role)

Sometimes there’s no job posting, but you still want to throw your hat in the ring. In 2024–2025, this kind of proactive outreach is becoming more common, especially in tech, media, and startups.

Here’s a cold outreach example of job application submission email text that feels confident but not pushy:

Subject: Exploring data analyst opportunities – Samir Khan

Hi Ms. Rivera,

I hope you’re doing well. I’m a data analyst with four years of experience in retail analytics, and I’m reaching out to explore whether there might be upcoming opportunities on your team at Northbridge.

Recently, I led a pricing optimization project that increased gross margin by 6% across 120 stores. I’m particularly interested in how Northbridge is using data to shape its 2025 omnichannel strategy.

I’ve attached my resume for context and would be grateful for a brief conversation, even if there isn’t a current opening.

Thank you for considering my note.

Best,
Samir Khan
[Phone] | [Email] | [LinkedIn URL]

Cold emails like this work best when they’re short, specific, and clearly researched. For more guidance on networking and outreach, the career resources at Harvard University offer helpful examples and advice.

Recent graduate examples of job application submission email examples

If you’re a student or recent grad, you might not have years of experience yet, but you do have projects, internships, and coursework. Your email should lean into that.

Here’s a student-friendly example of job application submission email language:

Subject: Entry-Level Software Engineer Application – Carlos Ramirez

Dear Hiring Manager,

I’m writing to submit my application for the Entry-Level Software Engineer position at BluePeak Systems. I’m graduating from the University of Texas in May 2025 with a B.S. in Computer Science and a concentration in machine learning.

During my internship at Atlas Labs, I built internal tools in Python that reduced report generation time by 40%. I’ve also completed several projects in Java and React, including a capstone project focused on real-time data visualization.

I’ve attached my resume and GitHub profile for your review. I’d appreciate the opportunity to interview and learn more about how I can contribute to your engineering team.

Thank you for your consideration.

Sincerely,
Carlos Ramirez
[Phone] | [Email] | [GitHub URL]

For students, the best examples of job application submission email examples highlight internships, projects, and skills rather than job titles. Many university career centers, like MIT’s Career Advising & Professional Development and others, publish templates you can cross-check with your own draft.

Career change example of job application submission email

If you’re switching fields, your email has to connect the dots for the reader. You’re not just listing what you’ve done; you’re explaining why it matters for this new role.

Here’s an example of job application submission email wording for a career switcher:

Subject: Project Coordinator Application – Transferable Skills from Teaching

Dear Ms. Grant,

I’m excited to submit my application for the Project Coordinator role at UrbanWorks. After seven years as a high school teacher, I’m transitioning into project coordination, where I can apply my experience managing complex schedules, communicating with stakeholders, and leading teams.

In my current role, I oversee 150+ students each year, coordinate with a team of 12 colleagues, and manage multiple initiatives on tight deadlines. I recently led a cross-grade curriculum rollout that finished two weeks ahead of schedule.

I’ve attached my resume and a brief summary of relevant projects. I’d welcome the opportunity to discuss how my background can support UrbanWorks’ operations team.

Thank you for your time.

Best regards,
Taylor Morgan
[Phone] | [Email] | [LinkedIn URL]

This is one of the best examples of job application submission email examples for a career changer because it doesn’t apologize for the pivot. Instead, it translates past experience into language that fits the new role.

Remote and hybrid role examples of job application submission email examples

Since 2020, remote and hybrid work have stayed in demand, and 2024–2025 job postings still frequently mention location flexibility. If you’re applying for a remote job, it helps to acknowledge that context and show you can handle it.

Here’s a remote-focused example of job application submission email content:

Subject: Remote Customer Support Specialist – Application from EST

Dear Hiring Team,

I’m writing to submit my application for the Remote Customer Support Specialist role at BrightLine. I have four years of experience in customer support, including three years working fully remote with distributed teams across the U.S. and Europe.

In my current role, I manage an average of 60+ tickets per day with a 95% satisfaction rating, while collaborating asynchronously through Slack and Jira. I’m based in the Eastern time zone and comfortable covering flexible shifts as needed.

I’ve attached my resume and a brief summary of performance metrics from the past year. I’d be glad to discuss how I can support your remote-first support team.

Thank you for your consideration.

Sincerely,
Morgan Davis
[Phone] | [Email]

Remote hiring managers want to see that you can communicate clearly in writing and manage your own time. This is one of those real examples of job application submission email examples that subtly proves both.

Follow-up example of job application submission email (after applying)

Sometimes the job posting says, “Email your resume,” and then… silence. A polite follow-up can nudge things along without feeling annoying.

Here’s a follow-up example of job application submission email wording you can send 7–10 days after applying:

Subject: Follow-Up – Application for HR Generalist (Submitted May 3)

Dear Mr. Lewis,

I hope you’re doing well. I wanted to follow up on my application for the HR Generalist position, which I submitted on May 3. I remain very interested in the role and in the opportunity to support People Operations at Clearview Health.

I know hiring timelines can vary, so I appreciate any update you’re able to share about the process or next steps. I’ve reattached my resume here for convenience.

Thank you again for your time and consideration.

Best regards,
Alicia Nguyen
[Phone] | [Email]

This is a softer example of job application submission email text, but it still shows initiative. If you want more research-backed advice on communication tone and professionalism, resources from Purdue OWL are worth exploring.

Anatomy of the best examples of job application submission email examples

If you study the best examples of job application submission email examples above, you’ll notice they all follow the same basic structure:

Subject line that’s easy to search
Include the job title, your name, and sometimes the job ID. Recruiters often search their inboxes by job title, so “Application – Data Engineer – Priya Shah” is easier to find than “My resume :)”.

A clear opening line
Start with why you’re writing: “I’m writing to submit my application for…” or “I’m reaching out to explore opportunities…”. You don’t need a long lead-in.

A short, specific summary of your value
One to three sentences that say what you do and how you’ve made an impact. Numbers help: increased revenue, reduced costs, improved satisfaction, saved time. This is where you move beyond generic phrases and sound like a real person with real results.

Attachments and links
Mention what you’ve attached (resume, portfolio, case studies) and add one or two relevant links (LinkedIn, GitHub, portfolio). Make sure file names are clear, like JordanLee_Resume_ProductDesigner.pdf.

A polite close
Thank them for their time, express interest in speaking, and sign off with a simple “Best regards,” “Sincerely,” or “Thank you.”

This pattern works in 2024–2025 across industries, from healthcare to tech. For industry-specific resume and cover letter guidance, you can cross-reference templates from university career sites such as University of California, Berkeley Career Center.

Quick tips to customize these email examples

You can treat every example of job application submission email in this article as a starting point, then adjust for your voice and situation. A few fast tweaks make a big difference:

Mirror the job posting language
If the posting mentions “client success” instead of “customer support,” use their wording. It shows you’re paying attention and helps when recruiters scan quickly.

Keep it short enough to read on a phone
Many hiring managers read email on their phones between meetings. Aim for 150–250 words. Long blocks of text are more likely to be skipped.

Check time zones and response expectations
If you’re applying internationally, you don’t need to explain your whole schedule, but a quick note like “I’m based in Central Time” can help for remote roles.

Proofread like your future job depends on it
Because, honestly, it might. A quick pass for spelling, names, and company details can save you from awkward mistakes. If you struggle with written communication due to stress or health issues, general resources on stress management and focus from sites like Mayo Clinic can also be helpful.

FAQ: Real examples of job application submission email questions

How long should a job application submission email be?
Most hiring managers prefer something they can read in under a minute. Around 150–250 words is a good target. The real examples in this article stay within that range while still sharing specific achievements.

Do I still need a cover letter if I write a detailed email?
If the posting asks for a cover letter, yes—attach one. If it doesn’t, a slightly more detailed email can often do the job. You can reuse parts of your cover letter in your email body; just keep it tighter.

Can you give an example of a subject line that stands out (without being cheesy)?
Something like: “Senior Accountant Application – Alex Johnson – Referred by Dana Cole” works well. It’s specific, searchable, and includes a referral. That kind of line fits nicely with the best examples of job application submission email examples you’ve seen above.

Is it okay to follow up if I applied through an online portal?
If you have an email address from the posting or from LinkedIn, a short follow-up after 7–10 business days is reasonable. Use the follow-up example of job application submission email in this guide as a template, and keep it polite and brief.

Should I mention salary expectations in my application email?
Only if the posting explicitly asks for it. Otherwise, it’s better to wait until later in the process. If you must include it, add one short sentence at the end, like: “Based on my experience and current market data, my target range is \(X–\)Y, though I’m open to discussion.”

The fastest way to get better at these emails is to keep a small folder of your favorite templates. Save the best examples of job application submission email examples you’ve seen here, tweak them for each role, and you’ll never have to start from scratch again.