Best examples of goodbye email examples for team members

Short, friendly examples of goodbye email examples for team members

Let’s start with what most people actually need: short, friendly, copy‑and‑paste messages. These are the best examples to use when you’re busy finishing handoffs and don’t want to overthink every sentence.

Here’s a simple example of a goodbye email to your immediate team when you’re leaving for a new role:

Subject: Thank you, team 💛

Hi team,

As some of you already know, Friday will be my last day at [Company]. I’ve accepted a new opportunity and will be transitioning over the next few days.

Working with this team has been one of the highlights of my time here. I’ve learned so much from each of you, and I really appreciate your support, feedback, and sense of humor along the way.

Please keep in touch — you can reach me at [personal email] or on LinkedIn: [link]. I’ll be cheering you on from the sidelines.

Thank you again for everything,
[Your Name]

This is one of those examples of goodbye email examples for team members that works in almost any office setting: warm, brief, and respectful of everyone’s time.

Warm, personal example of a goodbye email to a close-knit team

Sometimes you’re not just leaving coworkers; you’re leaving people who feel like friends. In those cases, your message can be more personal. The best examples include a specific memory or two and a clear invitation to stay in touch.

Subject: Grateful for this team

Hi everyone,

I wanted to share that my last day at [Company] will be [date]. I’ve accepted a new role outside the company, and while I’m excited for what’s next, leaving this team is definitely the hardest part.

When I think back on my time here, I’ll always remember [brief team memory: late-night launch, inside joke, big project, etc.]. You’ve all made this a place where I felt supported, challenged, and heard.

I’d really love to stay connected. You can reach me anytime at [personal email], and here’s my LinkedIn: [link]. If you’re ever in [city/area], coffee is on me.

Thank you for being such a big part of my career and my life,
[Your Name]

This is a good example of a goodbye email that feels human without oversharing. Notice how it hints at emotion without turning into a novel.

Professional examples of goodbye email examples for team members when you’re being laid off

Layoffs and restructurings are unfortunately common in 2024–2025. A goodbye email in this situation needs a slightly different tone: honest but calm, appreciative but not bitter. These examples of goodbye email examples for team members show how to strike that balance.

Subject: Thank you and goodbye

Hi team,

I wanted to let you know that due to recent organizational changes, my position at [Company] is being eliminated, and my last day will be [date].

While this isn’t how I imagined leaving, I’m genuinely grateful for the chance to work with all of you. I’ve learned a lot from this team — especially through [specific project or period]. Your support and collaboration have meant a lot to me.

I’m taking some time to explore new opportunities, so if you hear of roles that might be a fit, I’d really appreciate you keeping me in mind. You can reach me at [personal email] or on LinkedIn: [link].

Wishing you and the team all the best moving forward,
[Your Name]

This example of a goodbye email stays professional, avoids negativity, and quietly signals that you’re open to referrals.

For mental health and stress management during job transitions, you can find practical guidance from sources like the National Institutes of Health and Mayo Clinic.

Example of a goodbye email when you’re moving to another team internally

If you’re staying with the same company but changing teams, your goodbye email is more of a “see you around” note. The best examples emphasize ongoing collaboration and avoid sounding like you’re leaving the company entirely.

Subject: Moving to a new role (but not far!)

Hi team,

I wanted to share that starting [date], I’ll be moving into a new role with the [New Team] here at [Company]. I’m excited about this opportunity, but I’ll definitely miss working with you day to day.

Thank you for all the support, feedback, and patience you’ve shown me — especially during [specific project or busy period]. I’ve grown a lot here, and that’s because of this team.

I’m not going far, so please keep reaching out if I can help with anything or share context on past projects. And if you’re ever curious about what [New Team] is working on, my (virtual) door is always open.

See you around,
[Your Name]

This is one of the best examples of goodbye email examples for team members when you’re staying in the same company: it closes one chapter without burning any bridges.

Light, casual examples of goodbye email examples for team members in remote or hybrid teams

Remote and hybrid work are now standard in many industries, which changes how teams connect. If most of your interactions happen on Zoom and Slack, your goodbye email can acknowledge that modern reality.

Subject: Signing off (for now)

Hey team,

A quick note to share that Friday will be my last day at [Company]. I’ve accepted a new opportunity and will be handing things off this week.

Even though most of our time together has been through screens, I’ve genuinely enjoyed working with you — from our chaotic standups to the random Slack threads that somehow turned into real solutions.

I’d love to stay in touch. You can find me on LinkedIn here: [link], or email me at [personal email]. If you ever need a sounding board or a reference in the future, don’t hesitate to reach out.

Wishing you all strong Wi‑Fi and smooth launches,
[Your Name]

Remote‑friendly examples of goodbye email examples for team members like this one feel current, not stiff or old‑fashioned.

Formal example of a goodbye email for senior or leadership roles

If you’re a manager, director, or executive, your goodbye email carries more weight. The best examples include gratitude, acknowledgment of the team’s work, and reassurance about the transition.

Subject: Thank you for the opportunity to work with you

Dear team,

After [X] years with [Company], I have decided to move on to a new opportunity outside the organization. My last day will be [date].

It has been an honor to work alongside you. I’m proud of what we’ve accomplished together, particularly [briefly name one or two major initiatives]. Your dedication, creativity, and resilience have been the driving force behind those successes.

Over the next [timeframe], I’ll be working closely with [interim leader/manager] to ensure a smooth transition. I have full confidence in this team and in your ability to continue moving the work forward.

Thank you for your partnership, your trust, and your hard work. I look forward to seeing what you achieve next. You can reach me at [personal email] or via LinkedIn: [link].

With appreciation,
[Your Name]

This example of a goodbye email is more formal but still warm. It’s appropriate for senior roles, client‑facing positions, or industries with a more traditional culture.

Short example of a goodbye email for contractors, interns, or temporary staff

If your time with the team was short or part‑time, you don’t need a long message. The best examples are simple, polite, and future‑focused.

Subject: Thank you for the opportunity

Hi team,

As my [internship/contract] wraps up this week, I wanted to thank you all for welcoming me to the team. I’ve learned a lot during my time here, especially from working on [specific project or task].

I really appreciate the feedback, support, and patience you’ve shown me. It’s been a great experience, and I hope our paths cross again.

If you’d like to stay in touch, you can reach me at [personal email] or on LinkedIn: [link].

Thanks again,
[Your Name]

This is one of those examples of goodbye email examples for team members that’s perfect for early‑career professionals.

Retirement-focused examples of goodbye email examples for team members

Retirement goodbye emails can feel intimidating because you’re closing out an entire chapter of your life. The best examples include gratitude, a bit of reflection, and a light nod to what’s next.

Subject: Signing off after [X] years

Dear team,

After [X] years with [Company], I’ll be retiring at the end of [month]. My last working day will be [date].

It’s hard to put into words how much this place — and all of you — have meant to me. I’ve had the privilege of working with many talented people over the years, and this team is truly special.

Thank you for your support, your hard work, and your friendship. I’ll be spending more time with family, traveling, and finally tackling my long reading list, but I’ll always look back on our work together with gratitude.

If you’d like to stay in touch, my personal email is [email], and you can find me on LinkedIn here: [link].

Wishing you all continued success,
[Your Name]

For planning a healthy transition into retirement, organizations like the National Institute on Aging offer practical resources on well‑being and lifestyle.

Tips to personalize these examples of goodbye email examples for team members

The real power of these templates comes when you customize them. A few small tweaks can turn a generic message into something people actually remember.

Focus on three simple elements:

One specific memory or project
Mentioning a particular moment makes your email feel sincere: a product launch, a crisis you survived together, a running joke in team meetings.

A clear way to stay in touch
In 2024–2025, most people expect to connect on LinkedIn. Including your profile link and a personal email covers both bases. The U.S. Bureau of Labor Statistics regularly highlights how networking and professional relationships impact career moves, so this isn’t just polite — it’s smart.

A tone that matches your culture
Start from the examples of goodbye email examples for team members above, then adjust:

• More formal for finance, law, government, or very traditional companies.
• More casual for startups, tech, creative agencies, and remote‑first teams.

You don’t need to rewrite everything. Often, changing just the greeting, one sentence about your experience, and the sign‑off is enough.

FAQ about goodbye emails to team members

How long should a goodbye email to my team be?
Most good examples of goodbye email examples for team members are between 150 and 300 words. Long enough to say thank you and share your contact info, short enough that people will actually read it.

When is the best time to send a goodbye email?
For voluntary departures, send it on your last day or the afternoon before, after your manager has already shared the news. For layoffs or sudden changes, follow whatever communication plan HR and leadership have set.

Should I mention where I’m going next?
You can, but you don’t have to. Many real examples say something like, “I’ve accepted a new opportunity” without naming the company. If you’re moving to a direct competitor, keeping it vague is usually safer.

Can I send different versions to different groups?
Yes. One common example of a goodbye email strategy is to send a more detailed, personal note to your immediate team and a shorter, more general version to a broader distribution list.

What should I avoid in a goodbye email?
Skip complaints, gossip, or anything that could be screenshotted and shared. No rants about leadership, pay, or coworkers. The best examples stay positive, even if your experience was mixed.

Do I need to send a goodbye email if I’m only moving internally?
It’s a good idea. Even a short message helps close the loop and shows professionalism. The internal transfer example above is a simple template you can adapt.

If you use these examples of goodbye email examples for team members as a starting point and add a few personal touches, you’ll walk away with a message that feels sincere, professional, and easy to send — without spending an hour agonizing over every word.