Professional Introduction Email Examples

How to Write a Professional Introduction Email to a New Colleague

When starting a new job or joining a new team, one of the best ways to build rapport is through a professional introduction email. This simple yet effective form of communication helps break the ice and sets a positive tone for future collaboration. Below are three practical examples of how to write a professional introduction email to a new colleague, tailored to different contexts.

Example 1: Welcoming a Team Member

Context: You are a team lead welcoming a new member who just joined the team.

Hi [Colleague’s Name],

I hope this message finds you well! My name is [Your Name], and I am the [Your Position] here at [Company Name]. I wanted to take a moment to personally welcome you to the team! We are thrilled to have you on board.

In my role, I oversee [briefly explain your responsibilities]. I’m looking forward to collaborating with you on [mention any upcoming projects or tasks relevant to the new colleague]. If you have any questions as you get settled in, please don’t hesitate to reach out.

Also, let’s schedule a time to grab coffee next week—I’d love to get to know you better and discuss how we can work together effectively.

Welcome aboard!

Best,
[Your Name]
[Your Job Title]
[Your Phone Number]
[Your LinkedIn Profile]

Notes: This email creates an inviting atmosphere and shows your willingness to help. Consider adding a fun personal fact to make it more relatable.

Example 2: Introducing Yourself to a Peer

Context: You are reaching out to a colleague in a different department to introduce yourself.

Subject: Nice to Meet You!

Hi [Colleague’s Name],

I hope you’re having a great day! My name is [Your Name], and I work as a [Your Position] in the [Your Department]. I recently learned that we’ll be collaborating on [specific project or task], and I wanted to introduce myself.

I’ve been with [Company Name] for [duration] and specialize in [briefly describe your expertise]. I’m eager to hear your insights and ideas, as I believe we can create something great together.

Let’s set up a time to chat this week if you’re available. I’d love to learn more about your role and discuss how we can support each other moving forward.

Looking forward to connecting!

Warm regards,
[Your Name]
[Your Job Title]
[Your Phone Number]
[Your LinkedIn Profile]

Notes: Use a subject line that reflects a friendly tone. Tailor the project or task you mention to make it more relevant to your colleague.

Example 3: Following Up After a Networking Event

Context: You met a colleague at a networking event and want to follow up with an introduction email.

Subject: Great Connecting at [Event Name]!

Hi [Colleague’s Name],

I hope this email finds you well! It was a pleasure meeting you at [Event Name] on [date]. I enjoyed our conversation about [specific topic discussed].

I’m [Your Name], and I work as a [Your Position] at [Company Name]. I’m passionate about [mention your area of expertise or interest], and I believe there’s a lot we could collaborate on, given our shared interests.

If you’re open to it, I’d love to grab a coffee or have a virtual chat to explore potential synergies between our roles. Please let me know your availability for the upcoming week!

Thanks, and looking forward to hearing from you!

Best wishes,
[Your Name]
[Your Job Title]
[Your Phone Number]
[Your LinkedIn Profile]

Notes: Mentioning the event helps jog their memory and personalizes the connection. Adjust the subject line to something catchy that reflects your conversation.