How to Schedule a Virtual Interview: Email Templates

Scheduling a virtual interview can be a key step in landing your dream job. In this guide, we'll provide you with clear and practical email templates to help you request and confirm virtual interviews with confidence.
By Taylor

Email Templates for Scheduling a Virtual Interview

Scheduling a virtual interview can be an important milestone in your job search journey. To help you navigate this process smoothly, we’ve created some easy-to-follow email templates for reaching out to potential employers. Here are a few examples:

1. Requesting a Virtual Interview

Subject: Request for Virtual Interview - [Your Name]

Dear [Interviewer's Name],

I hope this message finds you well. My name is [Your Name], and I recently applied for the [Job Title] position at [Company Name]. I am very excited about the opportunity to discuss how my skills and experiences align with your team’s goals.

Could we schedule a virtual interview at your convenience? I am available on [insert two or three options for dates and times], but I am happy to adjust to fit your schedule.

Thank you for your consideration. I look forward to your reply!

Best regards,
[Your Name]
[Your LinkedIn Profile or Contact Information]

2. Confirming a Scheduled Virtual Interview

Subject: Confirmation of Virtual Interview - [Your Name]

Dear [Interviewer's Name],

Thank you for scheduling my virtual interview for the [Job Title] position at [Company Name]. I am writing to confirm our meeting on [insert date and time] via [Zoom/Google Meet/Skype]. 

Please let me know if there are any materials you would like me to prepare in advance.

I look forward to speaking with you!

Warm regards,
[Your Name]
[Your LinkedIn Profile or Contact Information]

3. Following Up After a Virtual Interview

Subject: Thank You for the Opportunity - [Your Name]

Dear [Interviewer's Name],

I wanted to extend my heartfelt thanks for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and learning more about the innovative work your team is doing.

If you need any further information from my side, please don’t hesitate to reach out. I look forward to the next steps in the hiring process.

Thank you once again!

Best,
[Your Name]
[Your LinkedIn Profile or Contact Information]

Tips for Writing Your Email

  • Be Clear and Concise: Keep your email direct and to the point.
  • Use Professional Language: Maintain a formal tone while being friendly.
  • Double-Check Details: Ensure all names, job titles, and dates are correct.
  • Follow Up: If you don’t hear back in a week, it’s okay to send a polite follow-up email.

By using these templates, you’ll be well-prepared to reach out for virtual interviews confidently. Good luck, and remember that every email you send is a step closer to your career goals!