The best examples of interview request email templates (you can copy today)

Real examples of interview request email templates for different situations

Let’s skip the theory and get straight into examples of interview request email templates you can actually send. I’ll walk through several scenarios you’re likely to face, and then break down why each one works.

Example of an interview request email after applying online

You’ve applied through an online portal and heard nothing. Instead of waiting forever, you send a polite nudge.

Subject: Application for Marketing Coordinator – Interested in Interview

Email:

Hi [Hiring Manager Name],

I hope you’re doing well. I recently applied for the Marketing Coordinator position (Job ID: 4829) and wanted to briefly introduce myself by email as well.

Over the last three years at [Current Company], I’ve managed social media campaigns that increased qualified leads by 32% and supported two product launches. I’m especially interested in this role at [Company] because of your work on [specific project, product, or value].

If you’re still accepting candidates, I’d love to schedule a brief interview to learn more about your priorities for this position and share how my experience could support your team. I’m available this week on [two or three time windows], but I’m happy to adjust to your schedule.

Thank you for your time and consideration.

Best regards,
[Your Name]
[Phone Number]
[LinkedIn URL]

Why this works: it’s short, specific, and politely asks for an interview without sounding pushy. As examples of interview request email templates go, this is a classic follow‑up you can reuse across roles.

Example of a cold interview request email to a recruiter

Maybe there’s no job posted, but you want to get on a recruiter’s radar.

Subject: Experienced Data Analyst Interested in Opportunities at [Company]

Email:

Hi [Recruiter Name],

I came across your profile while researching the data team at [Company] and wanted to briefly introduce myself. I’m a Data Analyst with four years of experience in SQL, Python, and dashboarding tools like Tableau, currently working at [Current Company].

I’m very interested in opportunities on your analytics or business intelligence teams, especially roles focused on [specific area, e.g., customer insights, pricing, operations]. I’d be grateful for the chance to schedule a short introductory interview or phone call to learn how candidates typically succeed in your hiring process.

If you’re open to it, I’m available for a 15–20 minute conversation next week on [days/times]. I’ve also included my resume and LinkedIn profile below for context.

Thank you for considering this request.

Best,
[Your Name]
[Phone Number]
[LinkedIn URL]

This is a good example of a cold outreach that doesn’t beg for a job. It simply asks for a short interview-style conversation and shows you’ve done some homework.

Networking-based examples of interview request email templates

Sometimes your best shot at an interview comes through a connection—someone you met at an event, a former colleague, or a friend of a friend.

Example: Requesting an interview through a referral

Subject: Referred by [Referrer Name] – Interested in [Role] Interview

Email:

Hi [Hiring Manager Name],

My name is [Your Name], and I was referred to you by [Referrer Name], who suggested I contact you about the Product Manager opening on your team.

I’ve spent the last five years leading cross‑functional product initiatives at [Current/Previous Company], including [brief relevant achievement]. I’m very interested in how [Company] is approaching [specific product or market], and I’d love the chance to discuss how I could contribute.

Would you be open to a short interview in the coming weeks to explore whether my background might be a fit? I can be flexible with timing and am happy to adjust to your schedule.

Thank you in advance for your time, and please let me know if it would be helpful for me to share anything else beforehand.

Best regards,
[Your Name]

Using a referral early in the email increases your odds of a response. Among the best examples of interview request email templates, this one stands out because it anchors your request in a real relationship.

Example: Informational interview that may lead to a formal interview

You’re not asking for a job yet—you’re asking for insight, knowing that it can naturally lead to opportunities.

Subject: Quick informational interview request – [Your Name]

Email:

Hi [Name],

I hope you don’t mind the outreach. I’ve been following your work at [Company] and really admire how your team is tackling [specific project, challenge, or initiative].

I’m currently a [Your Role] exploring a move into [target area, e.g., UX research], and I’d be grateful for the chance to ask you a few questions about your career path and what you look for when hiring.

Would you be open to a 20‑minute informational interview over Zoom or phone sometime in the next two weeks? I’m happy to send questions in advance and keep our conversation focused.

Thank you for considering it, and either way, I appreciate the work you share publicly—it’s been very helpful.

Warm regards,
[Your Name]

This is another example of an interview request email template—but for an informational interview, not a job interview. These conversations are often how hidden opportunities surface.

Examples of interview request email templates for students and recent grads

If you’re early in your career, your emails will sound a bit different. You may have more coursework than work history, but you can still write a strong, confident request.

Example: Student requesting a campus recruiting interview

Subject: Interview Request – [University] Senior Interested in [Role]

Email:

Dear [Recruiter Name],

My name is [Your Name], and I’m a senior at [University] majoring in [Major]. I recently saw that [Company] will be recruiting on campus for the Financial Analyst role, and I wanted to express my interest in interviewing.

Through my coursework and internships, I’ve built experience in financial modeling, Excel, and presenting findings to non‑technical stakeholders. For example, during my internship at [Company], I helped analyze [brief project or result].

I would greatly appreciate the opportunity to interview for this position or to speak with you briefly about how I might best prepare for the process. My resume is attached for your review.

Thank you for your time and consideration.

Sincerely,
[Your Name]
[University] | Class of [Year]

Example: Recent grad following up after a career fair

Subject: Thank you for speaking at the [University] Career Fair

Email:

Hi [Recruiter or Rep Name],

Thank you again for taking the time to speak with me at the [University] career fair on [date]. I enjoyed learning more about [Company]’s approach to [specific topic you discussed].

As we discussed, I’m very interested in the Entry‑Level Software Engineer role. Based on our conversation and my experience with [languages, projects, or internships], I’d love the chance to move forward in the process and schedule an interview if possible.

I’ve attached my resume and included my GitHub and LinkedIn below. Please let me know if there are any next steps I should complete or additional materials you’d like to see.

Thank you again for your time.

Best,
[Your Name]

These student‑focused templates are real examples you can adapt line‑by‑line. They show enthusiasm without sounding desperate.

Follow-up examples of interview request email templates after no response

Sometimes you send a great email… and nothing happens. A polite follow‑up can revive the conversation without annoying the hiring manager.

Example: First follow‑up after one week

Subject: Following up – [Role] Application

Email:

Hi [Name],

I hope your week is going well. I wanted to quickly follow up on my previous email regarding the [Role Title] position. I remain very interested in the opportunity to interview and learn more about your team’s priorities for this role.

I know your schedule is busy, so if there’s a better time or person to contact, I’d really appreciate your guidance.

Thank you again for your time and consideration.

Best regards,
[Your Name]

Example: Final follow‑up if there’s still no reply

Subject: Checking in one last time – [Role Title]

Email:

Hi [Name],

I wanted to check in one last time regarding the [Role Title] position. I completely understand if the role has been filled or priorities have shifted.

If you’re still hiring, I’d welcome the chance to interview or to be considered for similar roles in the future. If not, thank you again for your time, and I hope our paths cross again.

Warm regards,
[Your Name]

These follow‑ups are good examples of interview request email templates that respect the other person’s time while keeping you on their radar.

Examples of interview request email templates for internal roles

Applying for a job inside your current company calls for slightly different wording. You already know the culture and may even know the hiring manager.

Example: Internal candidate requesting an interview

Subject: Interest in [Internal Role] – Interview Request

Email:

Hi [Manager or Hiring Manager Name],

I hope you’re doing well. I recently saw the posting for the Senior Operations Specialist role on our internal job board and wanted to share my interest.

Over the past three years on the [Current Team], I’ve had the chance to work closely with your group on [brief shared project or initiative]. Through that work, I’ve developed a strong interest in [specific focus of the new role].

If you’re open to it, I’d really appreciate the opportunity to schedule a brief interview or conversation to learn more about what you’re looking for and to discuss how my experience here might align with the role.

Thank you for considering my interest.

Best,
[Your Name]

This is a realistic example of how to request an interview without going around your current manager or sounding entitled.

How to customize these examples of interview request email templates

Templates are a starting point, not a script you must follow word‑for‑word. Here’s how to make these examples of interview request email templates sound like you.

Keep it short. Most recruiters and managers scan emails on their phones. Aim for 150–250 words. That’s long enough to show substance but short enough to read in one glance.

Be specific about why you’re interested. A generic “I think I’d be a great fit” doesn’t say much. A line like, “I’m especially interested in your work on expanding into the healthcare market” shows you’ve done your homework. The U.S. Bureau of Labor Statistics notes that competition for many roles remains strong in 2024–2025, so specificity helps you stand out (bls.gov).

Mention 1–2 concrete results. Instead of “I have experience in sales,” try “I exceeded my quarterly sales target by 18% last year.” Research from Harvard Business School and other institutions consistently shows that quantifying achievements makes candidates more memorable (hbs.edu).

Ask clearly for what you want. Many people hint at wanting an interview but never actually ask. Phrases like “I’d love to schedule a brief interview” or “Would you be open to a short conversation?” are polite and direct.

Offer availability without being demanding. Something like “I’m available this week on Tuesday and Thursday afternoons but can be flexible” shows you respect their schedule.

Proofread before you hit send. Typos happen, but a quick read‑through can prevent obvious mistakes. If writing in English isn’t your first language, tools like the Purdue Online Writing Lab can help with tone and clarity (owl.purdue.edu).

2024–2025 trends to keep in mind when sending interview request emails

The job search landscape keeps shifting, and your emails should reflect what’s happening now.

Hybrid and remote work are still common. If you’re open to remote or hybrid roles, you can mention that briefly: “I’m open to on‑site, hybrid, or remote work, depending on the team’s needs.” Many U.S. organizations continue to support flexible arrangements, according to recent labor force surveys from the U.S. Census Bureau and BLS.

Video interviews are standard. It’s normal now to say, “I’d be happy to connect via Zoom, Teams, or phone—whatever is easiest for you.” This tiny line signals you’re comfortable with modern hiring practices.

AI screening tools are everywhere. Applicant tracking systems (ATS) and AI‑assisted screening are widely used. That means your subject line and first sentence matter even more. Clear role titles and keywords that match the job description can help your message get noticed by both humans and systems.

Networking still matters. Research consistently shows that a significant portion of jobs are filled through referrals and personal connections. The National Association of Colleges and Employers, for example, highlights the impact of networking on early‑career hiring outcomes (naceweb.org). That’s why several of the best examples in this guide are built around referrals and informational interviews.

FAQ: Short answers and more examples

Q: Can you give me another quick example of an interview request email for a career change?
Yes. Here’s a short template you can adapt:

Subject: Career Changer Interested in [Role] – Interview Request

Hi [Name],

I’m currently a [Current Role] transitioning into [Target Field], and I’m very interested in the [Role Title] position at [Company]. My background includes [relevant transferable skills], and I’ve recently completed [course, certification, or project] to build hands‑on experience.

I’d appreciate the opportunity to interview and learn how someone with my background could contribute to your team. If you’re open to it, I’m available next week on [days/times], but I can be flexible.

Thank you for your consideration.

Best,
[Your Name]

Q: How formal should my interview request email be?
Aim for professional but friendly. Use “Hi [First Name]” in most industries in the U.S. If you’re writing to a very traditional organization (some government agencies, law firms, etc.), “Dear [Title Last Name]” can be a safer choice.

Q: Is it okay to follow up more than once?
Usually, yes—two emails total is reasonable. One initial email, then a follow‑up about a week later. If you still don’t hear back, it’s better to move on than to keep pinging them.

Q: Should I attach my resume in an interview request email?
If you’re reaching out cold or asking for an informational interview, attaching a resume or linking to your LinkedIn is helpful. If you’re following up on an application already in their system, a LinkedIn link alone is often enough.

Q: Where can I find more examples of professional emails?
University career centers often publish real examples of professional email templates and cover letters. For instance, many U.S. universities host guides on networking emails, interview requests, and follow‑ups through their career services pages.

If you’re ever unsure, pick one of the examples of interview request email templates above that’s closest to your situation, paste it into your email, and customize three things: the company details, one concrete achievement, and your availability. That alone will put you ahead of most candidates who send vague, forgettable messages.