Best examples of follow-up email examples after a conference

Real examples of follow-up email examples after a conference

Let’s skip the theory and go straight into real, usable writing. These examples of follow-up email examples after a conference are designed so you can tweak a few details and hit send.

Think of each template as a starting point. You’ll get better results when you:

• Personalize one or two details from your actual conversation
• Keep it short enough to read on a phone
• Make the next step very clear (a call, a reply, a resource you’re sending)

1. Simple “great to meet you” follow-up email example

This is the workhorse of all networking messages. You met someone for the first time, had a decent conversation, and don’t want that connection to fade.

Subject: Great to meet you at [Conference Name]

Email body:

Hi [First Name],

It was great meeting you at [Conference Name] on [day or session name]. I really enjoyed our chat about [specific topic you discussed] and your perspective on [their company, role, or idea].

As promised, I’m sending over [resource you mentioned, if any] that we talked about:

• [Short description or link]

If you’re open to it, I’d love to stay in touch and maybe grab a quick 15–20 minute virtual coffee in the next few weeks to keep the conversation going.

Would any of these days work on your end?

• [Option 1]
• [Option 2]

Thanks again for the great conversation in [location or session],
[Your Name]
[Your Role] | [Your Company]
[LinkedIn URL]

This is one of the best examples of follow-up email examples after a conference because it’s specific, polite, and gives clear options without pressure.

2. Follow-up email example to a speaker or panelist

If you connected with a speaker, you’re not just another attendee—you’re someone who took the time to engage thoughtfully. That matters, especially when their inbox is full.

Subject: Your session on [topic] at [Conference Name]

Email body:

Hi [First Name],

I attended your session on [session title] at [Conference Name] and wanted to say thank you. Your point about [specific insight they shared] really stuck with me, especially as I’m working on [brief description of your project or challenge].

I’ve already started applying your suggestion to [specific action you took or plan to take]. If you’re open to it, I’d love to ask you one quick question:

[One clear, focused question]

I know your time is valuable, so even a short reply or a link to something you’ve written on this would be really helpful.

Thanks again for sharing your expertise,
[Your Name]
[Your Role] | [Your Company]
[LinkedIn URL]

This is a strong example of follow-up email examples after a conference because it:

• Shows you were actually listening
• Keeps the ask small
• Gives them an easy way to help you

3. Follow-up email example to a recruiter or hiring manager

Conferences are packed with recruiters and hiring managers hunting for talent. If you had a promising conversation, don’t wait for them to remember you—make it easy.

Subject: Following up from [Conference Name] – [Your Name]

Email body:

Hi [First Name],

It was great speaking with you at [Conference Name] about opportunities at [Company Name]. I appreciated hearing more about [team, role, or initiative you discussed], especially your comments on [specific detail they mentioned].

As we discussed, I’m very interested in roles related to [target role or function]. I’ve attached my resume and included a quick summary below:

• [1 sentence on your experience]
• [1 sentence on your key skills or focus]
• [1 sentence on the type of role you’re seeking]

If it makes sense, I’d love to continue the conversation and learn more about potential openings on your team.

Thanks again for your time at the conference,
[Your Name]
[Phone Number]
[LinkedIn URL]

This is one example of follow-up email examples after a conference that works especially well in 2024–2025, when many recruiters are juggling both in‑person and virtual candidate interactions.

For up‑to‑date advice on job searching and networking, you can also check out resources from the U.S. Department of Labor at https://www.dol.gov/agencies/eta/jobseekers.

4. Follow-up email example for a potential client or customer

If you talked to someone who might buy your product or service, your follow-up needs to feel helpful, not pushy.

Subject: Next steps from our chat at [Conference Name]

Email body:

Hi [First Name],

I enjoyed meeting you at [Conference Name] and learning more about how your team at [Company Name] is handling [specific challenge or project].

Based on what you shared about [their situation], I think we could help you:

• [Benefit 1, phrased in their language]
• [Benefit 2]

Here’s a short overview I mentioned: [link or 1–2 sentence explanation].

If you’d like, I can walk you through a quick demo tailored to [their company] and show how other teams in [their industry] are approaching this. Would you be open to a 20‑minute call next week?

Looking forward to staying in touch,
[Your Name]
[Your Role] | [Your Company]
[Website]

Among the best examples of follow-up email examples after a conference, this one strikes a balance between value and a clear business ask.

5. Follow-up email example when you forgot to follow up (late message)

Life happens. Maybe you meant to follow up right after the event… and it’s been a month. You can still recover the connection with a little honesty.

Subject: Belated follow‑up from [Conference Name]

Email body:

Hi [First Name],

I hope you’ve been well since [Conference Name]. I’ve been meaning to follow up ever since our conversation about [topic you discussed] and finally decided a late note is better than none.

I really appreciated your insights on [specific detail]. Since the conference, I’ve [taken an action, joined a project, or learned something related]. It made me think of your comment about [their idea or suggestion].

If you’re still open to it, I’d love to reconnect briefly and hear how things are going on your end.

Either way, thank you again for the thoughtful conversation at the event.

Best,
[Your Name]

This is a realistic example of follow-up email examples after a conference that acknowledges the delay without making it awkward.

6. Follow-up email example for a virtual conference connection

Virtual conferences are here to stay in 2024–2025, and the etiquette is slightly different. You may have only interacted in a chat box or breakout room, but you can still write a strong follow-up.

Subject: Enjoyed our chat in the [Session Name] breakout

Email body:

Hi [First Name],

I enjoyed our conversation in the [session name] breakout room during [Conference Name]. Your point about [their comment] gave me a new way to think about [topic].

I’d love to keep the conversation going and compare notes on how we’re each handling [shared challenge or interest]. If you’re up for it, maybe we could schedule a short virtual coffee in the next couple of weeks.

Here are a few times that work on my side:

• [Option 1]
• [Option 2]

Or feel free to suggest something that fits your schedule better.

Best,
[Your Name]
[Location or time zone, optional]

This is one of the best examples of follow-up email examples after a conference in a virtual setting, because it mirrors the informal, chat‑based feel of online events.

7. Follow-up email example to share a helpful resource

Sometimes the best way to stay on someone’s radar is to send something genuinely useful, with no immediate ask.

Subject: Resource I mentioned at [Conference Name]

Email body:

Hi [First Name],

I hope you made it home smoothly after [Conference Name]. I enjoyed talking with you about [topic] and remembered you were looking for more information on [their question or challenge].

Here are the resources I mentioned:

• [Article, guide, or tool #1]
• [Article, guide, or tool #2]

I also found this helpful overview from [reputable source] that you might like:

• [Title] – [link]

No need to reply unless you’d like to continue the conversation, but I thought these might be useful as you work on [their project or goal].

All the best,
[Your Name]

You can strengthen this with links from credible organizations. For example, if you discussed leadership or learning, you might share research from Harvard Business School or career resources from USA.gov.

This is a subtle but powerful example of follow-up email examples after a conference because it focuses on giving, not asking.

8. Follow-up email example for a potential collaborator or partner

Maybe you met someone whose work complements yours—a fellow founder, researcher, or creator. Here’s how to keep that door open.

Subject: Exploring collaboration after [Conference Name]

Email body:

Hi [First Name],

I’ve been thinking about our conversation at [Conference Name] about [shared interest or project idea]. The overlap between your work at [their organization] and what we’re doing at [your organization] is really interesting.

In particular, I keep coming back to your idea about [specific idea they shared]. I’d love to explore whether there’s a way to collaborate on [brief description of possible project or experiment].

If you’re open to it, would you be up for a short call to brainstorm? Even if we decide not to pursue anything formal right now, I’d enjoy comparing notes and staying in touch.

Let me know what you think,
[Your Name]
[Your Role] | [Your Company]

This is another example of follow-up email examples after a conference that doesn’t assume too much but clearly signals interest in working together.

How to write your own examples of follow-up email examples after a conference

Now that you’ve seen several real examples, let’s break down the pattern behind them so you can write your own quickly.

Keep it short and skimmable

Most people are reading your email on their phone, probably between meetings or flights. Aim for:

• A subject line under about 60 characters
• 3–6 short paragraphs
• One clear ask (or no ask at all if you’re just sharing a resource)

Research on email behavior from sources like Pew Research Center shows how much of our communication now happens on mobile devices. That’s why the best examples of follow-up email examples after a conference avoid long, dense blocks of text.

Be specific so they remember you

They met a lot of people. You want to trigger their memory quickly. Good examples include details like:

• The session where you met
• A quote or idea they shared
• A joke or moment you both reacted to

Instead of: “We met at the conference last week.”

Try: “We spoke after the Thursday afternoon AI ethics panel about how your team is handling data privacy.”

Make the next step easy

Every strong example of follow-up email examples after a conference does one of three things:

• Suggests a simple next step (a short call, a LinkedIn connection, an email reply)
• Delivers a promised resource and leaves the door open
• Expresses appreciation without demanding anything

If you’re asking for time, offer 2–3 specific options and mention the length of the call. It feels more respectful and concrete.

Match their tone and level of formality

If your conversation was casual and first‑name‑only, your email can match that tone. If it was more formal or they hold a senior role, lean slightly more formal in your writing.

This is especially important when you’re contacting academics, medical professionals, or government staff. For example, if you met a researcher at a health conference, you might reference work from NIH or Mayo Clinic and keep your tone professional and respectful.

Follow up quickly when you can

Most career experts recommend sending your follow-up within 24–72 hours while the conversation is fresh. But as you saw in the late follow-up example earlier, it’s still worth reaching out even if more time has passed.

If it’s been a while, acknowledge the delay briefly and focus on something that’s happened since—an article you read, a project you started, or a change in your work that connects back to your conversation.

FAQ: examples of follow-up email examples after a conference

How soon should I send a follow-up email after a conference?
Ideally within 1–3 days. That’s when people still remember faces, conversations, and session details. The best examples of follow-up email examples after a conference are sent while the event is still fresh, but even a later note is better than silence.

What is a good example of a subject line for a conference follow-up?
Good examples include: “Great to meet you at [Conference Name],” “Following up from [Session Name],” or “Your talk on [topic] at [Conference Name].” The pattern is simple: mention the event and, when possible, the context where you met.

How long should my follow-up email be?
Aim for under 200–250 words. Most of the examples of follow-up email examples after a conference in this guide fall in that range. Long enough to be specific, short enough to read quickly.

Should I send a follow-up email if we already connected on LinkedIn?
Yes. LinkedIn is great, but it’s noisy. A short email referencing your conversation and your LinkedIn connection stands out more and feels more intentional. You can even mention, “I just sent you a LinkedIn request as well,” to tie them together.

Can I reuse the same template for different people?
You can reuse the structure, but not the details. The best examples of follow-up email examples after a conference use the same basic outline—subject, reminder of how you met, specific detail, clear next step—but customize the content to each person and conversation.

If you save a few of these examples in your notes app or email drafts folder before your next event, you’ll be ready to follow up while everyone else is still sorting through their badge ribbons and tote bags.