Freelance Change Order Templates for Photographers

Introduction

In the world of freelance photography, managing projects often involves changes to the original contract. A change order template is a vital tool that allows photographers and clients to document any modifications in a clear and organized manner. This helps keep both parties on the same page regarding expectations, deliverables, and payment adjustments. Below are three practical examples of freelance change order templates specifically designed for photography contracts.

Example 1: Additional Photos Requested

In a situation where a client requests additional photographs beyond the original agreement, this change order template can help outline the new terms clearly.

The client initially contracted for a 2-hour shoot with 20 edited digital images. Midway through the project, they express interest in having an additional 10 images captured, which will require extra time and resources.

Change Order Template

• Client Name: Jane Doe
• Photographer Name: John Smith Photography
• Original Contract Date: January 1, 2023
• Change Order Date: January 15, 2023
• Description of Change: Additional 10 edited digital images to be delivered 2 weeks post-shoot.
• Additional Time Required: 1 hour
• Additional Fee: $200
• Revised Total Fee: $1,200
• Client Signature: ___________________
• Photographer Signature: ___________________

This template serves to document the additional requests and adjustments in fees, ensuring that both the photographer and client have a clear understanding of the new terms.

Example 2: Change of Location

When a client decides to change the location of a photography session after the contract has been signed, it’s essential to have a change order to address potential additional costs and adjustments.

Originally, the photo shoot was scheduled to take place at a local park. The client later requests to move the shoot to a venue that is significantly farther away, which could impact travel costs and logistics.

Change Order Template

• Client Name: ABC Corporation
• Photographer Name: Creative Lens Photography
• Original Contract Date: February 10, 2023
• Change Order Date: February 20, 2023
• Original Location: Riverside Park
• New Location: Downtown Event Center
• Reason for Change: Venue change requested by client.
• Additional Travel Fee: $75
• Revised Total Fee: $975
• Client Signature: ___________________
• Photographer Signature: ___________________

This change order template not only captures the agreement on the new location but also includes the additional fee, ensuring transparency and clarity.

Example 3: Change in Scope of Work

Sometimes, a client may want to expand the scope of the project after the initial agreement has been established. This example demonstrates how to effectively document such changes.

The photographer was initially hired to capture a corporate event. The client later decides they also want headshots for all attendees, which was not included in the original contract.

Change Order Template

• Client Name: XYZ Enterprises
• Photographer Name: Snap Studio
• Original Contract Date: March 5, 2023
• Change Order Date: March 10, 2023
• Original Scope of Work: Coverage of corporate event from 4 PM to 8 PM.
• New Scope of Work: Include headshots for 50 attendees, to be completed during the event.
• Additional Time Required: 2 hours
• Additional Fee: $500
• Revised Total Fee: $2,000
• Client Signature: ___________________
• Photographer Signature: ___________________

This template is particularly useful when changes lead to significant adjustments in both time and fees, ensuring that both parties are fully aware of the expanded scope and associated costs.

Conclusion

Using change order templates can significantly streamline the process of managing changes in photography contracts. By clearly documenting alterations, both photographers and clients can avoid misunderstandings and maintain a professional relationship.