Keyboard Shortcuts for Excel Formulas

Excel is a powerful tool for data analysis and management, and understanding keyboard shortcuts can significantly enhance your productivity. Below are three diverse, practical examples of keyboard shortcuts for Excel formulas that will help you navigate and manipulate your data more efficiently.

Example 1: Quickly Entering a Function

Context

When you need to apply a common function like SUM or AVERAGE across a range of cells, using keyboard shortcuts can save time.

Example

1. Select the cell where you want the result (e.g., cell B1).
2. Press ALT + = to automatically insert the SUM function for the selected range above.
3. Press Enter to confirm.

This action will calculate the sum of the cells directly above B1 (e.g., B2:B10) and display the result in B1.

Notes

• You can modify the range by selecting different cells before pressing Enter.
• This shortcut works best when there are numeric values directly above the selected cell.

Example 2: Entering an Array Formula

Context

Array formulas allow you to perform multiple calculations on one or more items in an array. They can be particularly useful for complex calculations.

Example

1. Select the range of cells where you want to display the results (e.g., C1:C3).
2. Enter your formula (e.g., =A1:A3*B1:B3).
3. Instead of just pressing Enter, press CTRL + SHIFT + ENTER.

This will create an array formula that multiplies the corresponding values in ranges A1:A3 and B1:B3, displaying the results in C1, C2, and C3.

Notes

• You will notice curly brackets {} appear around your formula, indicating it is an array formula.
• Ensure that the ranges you use are of equal size to avoid errors.

Example 3: Editing a Formula in the Formula Bar

Context

When you need to modify an existing formula without retyping it, the following shortcut can help you do this efficiently.

Example

1. Select the cell containing the formula you want to edit (e.g., D1).
2. Press F2 to activate the formula bar and enter edit mode.
3. Use the arrow keys to navigate within the formula and make your changes.
4. Press Enter to confirm your edits.

This allows for quick adjustments without needing to delete and re-enter the entire formula.

Notes

• While in edit mode, you can also use CTRL + Z to undo recent changes if you make a mistake.
• This method is particularly useful for long and complex formulas where retyping would be cumbersome.