Configuring Software for Accessibility: 3 Examples

Introduction to Configuring Software for Accessibility

Creating accessible software is crucial for ensuring that all users, regardless of their abilities, can effectively use technology. Accessibility features help accommodate those with visual, auditory, motor, or cognitive disabilities. In this guide, we’ll explore three diverse examples of configuring software for accessibility, making it easier for everyone to navigate and utilize their devices.

Example 1: Enabling Screen Reader Support in Microsoft Word

In this example, we’ll look at how to enable screen reader support in Microsoft Word, a common word processing software used by many. This feature is particularly useful for visually impaired users who rely on text-to-speech technology.

To enable screen reader support in Microsoft Word:

• Open Microsoft Word on your computer.
• Click on the File tab in the top left corner.
• From the menu, select Options.
• In the Word Options window, choose Ease of Access from the left sidebar.
• Here, you can enable options such as Always use the reading view or adjust settings for screen readers.
• Click OK to save your changes.

With screen reader support enabled, users can easily navigate through documents using keyboard shortcuts or commands. This creates a more inclusive environment for those who need auditory assistance.

Notes

• Ensure that your documents are formatted correctly (using headings, lists, etc.) to aid screen reader navigation.
• Consider using built-in accessibility checkers to ensure documents are fully accessible before sharing them.

Example 2: Configuring Closed Captioning in Zoom

The use of video conferencing software like Zoom has become increasingly important for communication. Closed captioning is a vital feature that helps those who are deaf or hard of hearing to participate in meetings effectively.

To configure closed captioning in Zoom:

• Open the Zoom application and sign in to your account.
• Click on your profile picture in the top right corner and select Settings.
• From the left-hand menu, choose Accessibility.
• Enable the option for Closed Captioning. You can also choose to use a third-party captioning service if needed.
• During a meeting, you can click the CC button at the bottom of the Zoom window to turn on captions.

By enabling closed captioning, you make your meetings accessible to a wider audience and encourage participation from everyone.

Notes

• Remember to inform participants that closed captioning is available before the meeting starts.
• You can customize the appearance of captions in the settings to make them more readable based on personal preferences.

Example 3: Adjusting Color Contrast in Adobe Photoshop

For graphic designers and photographers who use Adobe Photoshop, ensuring that images meet accessibility standards is essential. One way to do this is by adjusting color contrast so that content is easily distinguishable for users with visual impairments.

To adjust color contrast in Adobe Photoshop:

• Open an image in Adobe Photoshop.
• Navigate to the Image menu at the top of the screen.
• Select Adjustments, then click on Brightness/Contrast.
• In the dialog box that appears, move the Contrast slider left or right to adjust the contrast levels as needed.
• Click OK to apply the changes.

Photoshop also offers tools like the Color Picker which can help you choose colors that are compliant with accessibility standards (like WCAG) to ensure that text and background colors provide sufficient contrast.

Notes

• Utilize online contrast checkers to verify that your color selections meet accessibility guidelines.
• Consider using color-blind friendly palettes in your designs to accommodate users with color vision deficiencies.

By following these examples of configuring software for accessibility, you can help create a more inclusive digital environment for all users. Remember, accessibility is not just a feature; it’s a necessity!