Best Examples of Project Charter Stakeholder Analysis Examples in 2025

Real examples of project charter stakeholder analysis examples

Let’s start where most guides don’t: with actual, working examples. Below are several examples of project charter stakeholder analysis examples you can adapt directly, each tailored to a different type of technology or software project.

Example of stakeholder analysis for an internal CRM implementation

Imagine a mid‑size B2B company rolling out a new CRM across sales, marketing, and customer success. In the project charter, the stakeholder analysis section might be summarized like this:

Key stakeholder groups

• Executive sponsor (Chief Revenue Officer)
• Sales leadership and sales reps
• Marketing operations
• Customer success managers
• IT applications team
• Data privacy / legal

Power–interest positioning (described in prose, not a matrix)

The Chief Revenue Officer has high power and high interest, driving funding and scope decisions. Sales leadership also holds high power but with variable interest; their buy‑in depends on how clearly time‑to-value is communicated. Frontline sales reps and customer success managers show high interest and medium power, because their daily workflows are impacted but they don’t control budget.

Marketing operations and IT applications teams hold medium to high power and high interest, since they own integrations, data quality, and system performance. Legal and data privacy have high power but lower day‑to‑day interest; they become highly engaged at specific milestones such as data migration and third‑party vendor reviews.

Engagement approach

The charter defines monthly steering meetings with the CRO and sales leaders, weekly working sessions with IT and marketing ops, and targeted training plus feedback loops for sales reps and CSMs. Legal is scheduled for early review of data processing agreements and a final sign‑off before go‑live.

This is a clean baseline example of how to show who matters, how much they care, and what you’ll do about it.

Example of project charter stakeholder analysis for an AI feature in a SaaS product

AI projects in 2024–2025 raise new stakeholder concerns about bias, transparency, and data usage. Here’s how one SaaS company might frame the stakeholder analysis in its charter for an AI‑powered recommendation engine.

Stakeholder set

• Product executive sponsor (VP Product)
• Data science team
• Engineering team
• Customer success and support
• Enterprise customers’ security and compliance officers
• End users (customers’ staff)
• Internal legal and privacy office

Interests and concerns

The VP Product is focused on adoption, NPS impact, and differentiation vs. competitors. Data science cares about model performance, training data quality, and responsible AI practices aligned with public guidance from organizations like the National Institute of Standards and Technology (NIST). Engineering focuses on scalability and latency.

Enterprise customers’ security and compliance officers hold high power and high interest: they can block deployment if data handling or model behavior is not transparent. End users are primarily interested in usability and explainability; they need clear messaging about how recommendations are generated and how their data is used. Internal legal and privacy teams are triggered at design review, data retention decisions, and external communications.

Engagement tactics

The charter commits to co‑design sessions with two pilot enterprise customers, model cards and documentation shared with security teams, and periodic bias and fairness reviews using NIST‑aligned practices. It also specifies a training and FAQ package for customer success so they can handle front‑line questions.

Among the best examples of modern project charter stakeholder analysis, this one stands out because it explicitly calls out AI‑specific risks and aligns with external standards.

Cybersecurity upgrade: example of stakeholder analysis in a project charter

For a company upgrading its identity and access management (IAM) platform, the stakeholder analysis in the charter might look like this.

Stakeholder groups

• CIO (executive sponsor)
• CISO and security operations center (SOC)
• Enterprise architecture
• HR and people operations
• All employees and contractors
• External auditors and regulators

Power and influence dynamics

The CIO and CISO jointly hold the highest power. The CISO’s team has high interest due to incident response and audit findings. Enterprise architecture has medium power but high technical influence, especially over integration decisions.

HR and people operations are often underestimated stakeholders; they manage onboarding and offboarding workflows that depend heavily on IAM. All employees and contractors have low individual power but collectively high impact through adoption or resistance. External auditors and regulators have high power but episodic involvement.

Engagement in the charter

The project charter defines:

• Early workshops with HR to map current onboarding/offboarding pain points.
• Communication campaigns for employees, with clear timelines for MFA rollout.
• Formal checkpoints with auditors aligned to regulatory frameworks such as NIST SP 800‑63 (referenced via NIST.gov).

This is a practical example of project charter stakeholder analysis that explicitly connects stakeholders to compliance and audit cycles.

ERP system replacement: high‑stakes, high‑impact stakeholder example

Enterprise Resource Planning (ERP) projects are notorious for stakeholder overload. A well‑written charter doesn’t list everyone; it prioritizes.

Core stakeholders

• CEO and CFO (executive sponsors)
• Finance, procurement, and supply chain leaders
• Plant or operations managers
• IT infrastructure and integrations
• Key vendors and implementation partners

Stakeholder analysis narrative

The CEO and CFO are high power, high interest, and set direction on scope trade‑offs. Finance and supply chain leaders are high power within their domains and deeply invested in process outcomes. Plant and operations managers have medium power but can dramatically influence rollout success through local adoption and resource allocation.

IT holds high technical power, especially regarding integration with legacy systems. External vendors and implementation partners have high influence but no formal organizational power; their expertise can shape design decisions.

Engagement strategy

The charter spells out a cross‑functional governance model: an executive steering group, a design authority with domain leads, and local change champions at each plant. It also defines vendor roles clearly, including decision rights and escalation paths.

If you’re looking for examples of project charter stakeholder analysis examples that show multi‑layer governance, ERP scenarios are some of the best examples to study.

Example of stakeholder analysis for a remote‑work collaboration tool rollout

Post‑2020, collaboration tools are no longer side projects; they’re core infrastructure. In 2024–2025, many organizations are re‑standardizing on a single platform.

Stakeholders

• CIO or VP IT (sponsor)
• IT support and service desk
• HR and internal communications
• Department heads and team leads
• End users (on‑site, hybrid, and fully remote)
• Information security

Interests and pain points

The sponsor wants reduced tool sprawl and lower license costs. IT support wants fewer tickets and clearer support boundaries. HR and internal communications care about engagement, culture, and clarity of policies for remote work, often referencing guidelines from bodies such as the U.S. Office of Personnel Management for telework best practices.

Team leads are focused on productivity and meeting overload. End users care about ease of use, training, and not being forced into yet another tool without support. InfoSec is focused on data residency, access controls, and third‑party app integrations.

Engagement in the charter

The project charter includes:

• Departmental listening sessions before final configuration decisions.
• A pilot with a mix of remote and on‑site teams.
• Office hours and self‑service training resources.
• Security reviews at each integration milestone.

This example of stakeholder analysis highlights how remote‑work realities reshape who has a voice in tool decisions.

Data platform modernization: example of cross‑functional stakeholder analysis

A company migrating from legacy on‑prem data warehouses to a modern cloud data platform needs a sharp stakeholder view.

Stakeholder map

• Chief Data Officer (CDO) or equivalent sponsor
• Data engineering and platform teams
• Analytics and BI teams
• Business unit leaders (marketing, operations, product)
• Data governance council
• External partners consuming APIs

Analysis summary

The CDO has high power and interest, but business unit leaders control adoption. Data engineering has high power over technical implementation. Analytics and BI teams are high interest users who can become strong advocates or vocal critics.

The data governance council holds high power over policies, data access, and retention, often referencing external best practices from organizations like the EDUCAUSE Data Governance resources. External partners using APIs have medium power but can trigger contractual issues if changes are poorly managed.

Engagement tactics

The charter specifies a data governance working group, quarterly roadmap reviews with business units, and early API change notifications to partners. It also defines how data ownership and stewardship are assigned.

Among all these examples of project charter stakeholder analysis examples, this one is particularly relevant for organizations building data‑driven products.

How to structure examples of project charter stakeholder analysis examples in your template

Seeing real examples is great, but you also need a repeatable way to write your own stakeholder section. Here’s a practical structure you can reuse in your project charter template without turning it into a textbook.

Core elements every example of stakeholder analysis should show

When you study the best examples above, you’ll see the same patterns:

• A clear list of stakeholder groups, not just job titles.
• A short narrative of their power, interest, and influence.
• Specific concerns or success criteria for each group.
• Concrete engagement tactics tied to milestones.

Instead of a giant table, write in short paragraphs. For each major stakeholder group, answer three questions:

• What can they decide or block?
• What do they care about most in this project?
• How will we keep them informed, involved, or satisfied?

If you can answer those in plain English, you already have a solid example of project charter stakeholder analysis.

Using power–interest thinking without drawing a matrix

Many templates push you toward a power–interest grid. You don’t need to show the diagram in the charter; you just need to think that way.

For instance, in the CRM example:

• High power / high interest: CRO, sales leadership.
• High power / lower day‑to‑day interest: legal and data privacy.
• High interest / medium power: sales reps, CSMs.

In your charter, you translate that into different engagement plans. High power / high interest stakeholders go into steering committees. High interest / lower power stakeholders get regular updates and feedback loops. High power / low interest stakeholders get targeted briefings when decisions are needed.

That’s why the strongest examples of project charter stakeholder analysis examples read like a strategy, not a directory.

2024–2025 trends shaping stakeholder analysis in project charters

Modern projects, especially in technology and software, face a different stakeholder landscape than they did even five years ago. When you build or review your own examples, keep these shifts in mind.

More regulators and risk owners at the table

With rising attention to cybersecurity, AI ethics, and data privacy, regulators and risk owners are more visible stakeholders. Even if you’re not in a heavily regulated industry, it’s smart to anticipate concerns around:

• Data protection and retention
• Algorithmic bias and transparency
• Supply chain security

Referencing external guidance (for example, NIST for security and AI, or higher‑education data governance resources from sites like Harvard or EDUCAUSE) in your charter can reassure senior stakeholders that you’re not making it up as you go.

Distributed teams and change fatigue

In 2025, many organizations are hybrid or fully remote. That changes two things in your stakeholder analysis examples:

• Communication channels: you can’t assume hallway conversations will fix misunderstandings.
• Change fatigue: employees may be dealing with multiple parallel initiatives.

Your charter should acknowledge this reality, especially in software rollouts and collaboration tools, by calling out dedicated change management support and realistic training plans.

AI‑assisted work and new stakeholder groups

As AI gets embedded into everyday tools, new internal stakeholders emerge: responsible AI committees, ethics boards, or cross‑functional review groups. The best examples now show how these groups influence design, data choices, and public messaging.

If your project touches AI, your stakeholder analysis should not ignore:

• Ethics and policy teams
• Communications and brand leaders
• External watchdogs or advocacy groups, where relevant

Again, you don’t need a long essay—just a clear statement of who they are and when they’re engaged.

FAQ: short, practical answers about stakeholder analysis examples

How detailed should a project charter stakeholder analysis be?
Detailed enough that a new team member can understand who can approve, block, or influence the project, and how you plan to work with them. Most successful examples fit on one or two pages using short paragraphs by stakeholder group.

Can I reuse the same example of stakeholder analysis for different projects?
You can reuse structure and phrasing, but not the actual stakeholder map. Each project has its own power dynamics, especially when sponsors or impacted departments change. Treat past examples of project charter stakeholder analysis examples as templates, not as copy‑paste content.

What are some good examples of stakeholders often forgotten in project charters?
Operations and support teams, HR, internal communications, data governance councils, and external partners consuming your APIs or data are frequently missed. In AI and data projects, ethics or responsible AI groups are also often overlooked.

Where can I find more real examples of stakeholder analysis practices?
While full project charters are rarely published, you can study stakeholder‑related guidance from sources like NIST, EDUCAUSE, and governance or risk‑management resources from major universities. These won’t give you a full charter, but they show how serious organizations think about roles, responsibilities, and decision rights.

How often should I update the stakeholder section after the charter is signed?
At least at each major phase gate or quarterly for long projects. Stakeholder power and interest can shift when executives change roles, new regulations appear, or business priorities move. In practice, the best examples of stakeholder analysis are treated as living documents, even if the charter itself is formally baselined.

If you use the scenarios above as starting points, you’ll have several ready‑to‑adapt examples of project charter stakeholder analysis examples that feel current, realistic, and defensible in front of sponsors and steering committees.