Standard Change Request Template Examples

Introduction to Standard Change Request Templates

Change requests are essential tools in project management that help teams manage modifications effectively, ensuring that changes are documented, assessed, and approved systematically. A Standard Change Request Template can streamline this process by providing a clear structure for documenting proposed changes. Below are three diverse examples of standard change request templates tailored for various scenarios.

Example 1: Software Feature Enhancement

This example is useful for software development teams looking to enhance existing features based on user feedback.

To enhance the user experience of our mobile application, we propose the addition of a new feature that allows users to customize their dashboard layout. The requested change aims to improve user engagement and satisfaction by providing a more personalized experience.

Details of the Change Request:

• Requestor: Jane Doe, Product Manager
• Date Submitted: October 15, 2023
• Proposed Implementation Date: November 1, 2023
• Justification: User feedback indicates that a customizable dashboard will meet user needs better and align with market trends.
• Impact Assessment: This change will require an estimated 40 hours of development work and may affect the current release schedule. Testing will be necessary to ensure compatibility.
• Approval Required From: Development Team, Product Owner, and QA Team.

Notes:

• Variations in the approval process may occur based on organizational policies.
• Consider including user feedback data to support the justification further.

Example 2: IT Infrastructure Upgrade

This example is suited for IT teams managing infrastructure changes to improve system performance.

The current server infrastructure is unable to handle peak loads effectively, leading to performance bottlenecks. We propose an upgrade to the server hardware to improve processing speed and reliability.

Details of the Change Request:

• Requestor: John Smith, IT Manager
• Date Submitted: October 20, 2023
• Proposed Implementation Date: November 15, 2023
• Justification: Upgrading hardware will reduce downtime and enhance overall system performance, supporting business operations during peak hours.
• Impact Assessment: Estimated cost of $10,000 with an expected ROI of 150% due to reduced downtime. Requires coordination with the vendor.
• Approval Required From: IT Director, Finance Department, and Operations Team.

Notes:

• Ensure that the impact assessment includes potential risks and mitigation strategies.
• Follow up with stakeholders after submission to address any concerns.

Example 3: Marketing Campaign Adjustment

This example is relevant for marketing teams looking to modify ongoing campaigns based on performance metrics.

After reviewing the performance of the current social media marketing campaign, we suggest reallocating the budget to focus more on Instagram ads, which have shown higher engagement rates than Facebook ads.

Details of the Change Request:

• Requestor: Sarah Lee, Marketing Director
• Date Submitted: October 25, 2023
• Proposed Implementation Date: November 5, 2023
• Justification: Instagram ads have yielded a 30% higher engagement rate, suggesting a potential increase in conversion rates.
• Impact Assessment: Adjusting the budget will require reallocation of $2,000 from the Facebook ad budget. Expected increase in conversion rate by 15%.
• Approval Required From: Marketing Team, Finance Department, and Senior Management.

Notes:

• Include data visualizations showing the performance metrics of each platform.
• Document any discussions with the team regarding campaign strategies for future reference.