Change Request Tracking Examples: A Practical Guide

Managing changes in a project can be complex. This guide provides practical examples of change request tracking templates to help streamline your project management process and ensure clear communication among stakeholders.
By Jamie

Understanding Change Request Tracking

In project management, a change request is a formal proposal for an alteration to some aspect of the project. Tracking these requests effectively is crucial to maintaining project scope, timeline, and budget. Below are practical examples of change request tracking templates that can simplify this process.

Example 1: Basic Change Request Template

Field Description
Request ID Unique identifier for each change request (e.g., CR-001)
Date Submitted Date the change request was submitted
Requested By Name of the person requesting the change
Change Description Brief description of the requested change
Reason for Change Explanation of why the change is necessary
Impact Assessment Analysis of how the change will affect the project scope, timeline, and budget
Status Current status of the change request (e.g., Pending, Approved, Rejected)

Usage

  • Fill in each field as changes arise.
  • Track the status to ensure timely communication with stakeholders.

Example 2: Change Request Tracking Log

A more detailed tracking log can help monitor multiple change requests over time.

Request ID Date Submitted Requested By Change Description Status Comments
CR-001 2023-10-01 Jane Smith Update UI design Approved Scheduled for Q4
CR-002 2023-10-05 John Doe Add new reporting feature Pending Awaiting review
CR-003 2023-10-10 Emily White Increase server capacity Rejected Budget constraints

Usage

  • Use this log to have a quick overview of all change requests.
  • Comment section allows for additional context or updates.

Example 3: Change Request Workflow Diagram

A visual representation can enhance understanding of how change requests flow through your project management process.

graph TD;
    A[Change Request Submitted] --> B[Review by Project Manager];
    B -->|If Approved| C[Update Project Plan];
    B -->|If Rejected| D[Notify Requester];
    C --> E[Implement Change];
    E --> F[Monitor Impact];

Usage

  • This diagram illustrates the necessary steps for processing a change request from submission to implementation.
  • Use it to train team members on the change request process.

Conclusion

Effective change request tracking is essential for successful project management. By utilizing these templates and examples, you can enhance clarity and communication within your project team, ensuring that changes are managed efficiently and transparently.