Introduction to Change Request Templates

In software development, change is inevitable. Whether it’s a new feature, a bug fix, or a shift in project scope, effectively managing these changes is crucial for project success. A Change Request Template serves as a formal document to propose modifications, ensuring all stakeholders are aligned and informed. Below are three diverse examples of Change Request Templates that can be used in software projects.

Example 1: New Feature Implementation

This template is ideal for teams looking to propose the addition of a new feature in an existing software project. It ensures that the request is documented clearly, allowing for thorough evaluation.

A project team is working on a project management tool and wants to propose a new time-tracking feature to enhance user productivity. The change request is submitted to the project manager for review.

Change Request Template:

• Title: Request for New Time-Tracking Feature
• Requestor Name: Jamie Smith
• Date: October 15, 2023
• Project Name: Project Management Tool
• Description of Change: Introduce a time-tracking feature that allows users to log hours spent on tasks directly within the application.
• Reason for Change: Users have requested a more integrated way to track their time and enhance accountability.
• Impact Analysis: This feature will require additional development time (approximately 3 weeks) and may affect the current project timeline. Testing will also be necessary to ensure compatibility with existing features.
• Approval Needed From: Product Manager, Development Lead
• Proposed Completion Date: November 15, 2023

Notes: Consider prioritizing this feature based on user feedback and potential impact on overall project success.

Example 2: Bug Fix Request

This template is suitable for urgent bug fixes that need to be addressed promptly to maintain software functionality. It outlines the issue clearly, helping the development team prioritize tasks effectively.

A user reports a critical bug in the software that prevents them from submitting their reports. The technical team needs to address this issue quickly to ensure user satisfaction.

Change Request Template:

• Title: Urgent Bug Fix for Report Submission
• Requestor Name: Alex Johnson
• Date: October 16, 2023
• Project Name: Project Management Tool
• Description of Change: Fix the bug that prevents users from submitting reports through the application.
• Reason for Change: This issue is causing disruptions in user workflow and could lead to decreased user satisfaction.
• Impact Analysis: Fixing this bug is critical and should be prioritized. It is estimated to take 1 week to resolve and test.
• Approval Needed From: Development Lead
• Proposed Completion Date: October 23, 2023

Notes: If the bug is not resolved quickly, consider communicating with the users about the issue and providing a temporary workaround.

Example 3: Scope Change Request

This template is useful for formalizing changes in project scope, especially when it involves reallocating resources or adjusting timelines. It helps ensure that all stakeholders are aware of the new direction.

The project team realizes that the initial scope does not include a mobile version of the application, which is now deemed necessary for user accessibility. A change request is initiated to expand the project scope.

Change Request Template:

• Title: Scope Change Request for Mobile Version
• Requestor Name: Taylor Lee
• Date: October 17, 2023
• Project Name: Project Management Tool
• Description of Change: Expand the project scope to include a mobile version of the application.
• Reason for Change: Market research indicates a significant demand for mobile accessibility, and competitors are already offering this feature.
• Impact Analysis: This change will require additional resources and an estimated 4 weeks to implement. Team members will need to be reallocated to cover mobile development.
• Approval Needed From: Project Sponsor, Product Manager
• Proposed Completion Date: December 1, 2023

Notes: Assess the current project budget and timelines to accommodate this scope change without compromising other deliverables.