Understanding Change Request Forms: Examples & Templates

In project management, change requests are essential for adapting to new requirements. This guide will provide you with clear examples of change request forms, helping you understand their structure and purpose.
By Jamie

What is a Change Request Form?

A Change Request Form is a document used to request alterations to the project scope, schedule, or budget. It ensures that all changes are documented and evaluated before implementation.

Key Components of a Change Request Form

  1. Project Information: Details about the project, including name, ID, and manager.
  2. Change Description: A clear, concise explanation of the change being requested.
  3. Reason for Change: Justification for why the change is necessary.
  4. Impact Analysis: Assessment of how the change will affect the project, including scope, timeline, and budget.
  5. Approval Signatures: Required signatures from stakeholders or project managers to authorize the change.

Example 1: Change Request Form Template

### Change Request Form

**Project Name**: Website Redesign  
**Project ID**: WR-2023-001  
**Project Manager**: Alex Johnson  

---  

**Change Description**:  
Request to add a new feature for user account creation on the website.

**Reason for Change**:  
User feedback indicates a high demand for account functionality to enhance user experience.

**Impact Analysis**:  
- **Scope**: Addition of account creation feature.  
- **Timeline**: Estimated additional 3 weeks to implement.  
- **Budget**: Additional $5,000 required for development.  

---  

**Requested By**:  
Jane Smith  

**Date**:  
2023-10-15  

**Approval Signatures**:  
- Project Manager: ______________________  
- Stakeholder: __________________________

Example 2: Change Request Form with Detailed Impact Analysis

### Change Request Form

**Project Name**: Mobile App Development  
**Project ID**: MAD-2023-042  
**Project Manager**: Sarah Lee  

---  

**Change Description**:  
Modification of the navigation menu layout to improve usability on mobile devices.

**Reason for Change**:  
Usability testing revealed that users struggle with the current menu layout, leading to a high bounce rate.

**Impact Analysis**:  
- **Scope**: Redesign of the navigation menu.  
- **Timeline**: Additional 2 weeks, impacting the overall project schedule.  
- **Budget**: Estimated $2,000 for design changes.  
- **Risks**: Potential delays in development timeline if additional testing is required.

---  

**Requested By**:  
Michael Brown  

**Date**:  
2023-10-20  

**Approval Signatures**:  
- Project Manager: ______________________  
- Stakeholder: __________________________

Conclusion

Using Change Request Forms effectively can streamline project adjustments while ensuring that all stakeholders are informed and involved in the decision-making process. Consider adapting these templates to suit your project’s specific needs.