Best examples of third-party data sharing privacy policy examples

Most privacy pages talk about third parties, but only some do it in a way normal humans can understand. When you’re looking for examples of third-party data sharing privacy policy examples, focus on three things:

Do they clearly say who data is shared with (by category, if not by name)?
Do they explain why data is shared?
Do they describe how users can control that sharing?

Let’s walk through several real examples and pull out language you can adapt.

B2B and SaaS companies often need dozens of vendors: hosting, CRM, email, payments, analytics, AI tools. One strong example of third-party data sharing privacy policy examples in this space usually follows a structure like this:

How we share information with third parties
We share your personal information with third-party service providers who help us operate, secure, and improve our services. These providers may process your information only on our instructions and are contractually prohibited from using it for their own purposes.

A well-written SaaS policy will then group vendors into categories, for example:

Infrastructure and hosting providers (cloud hosting, backup, content delivery)
Customer support tools (ticketing systems, chat tools)
Analytics and performance tools (site analytics, crash reporting)
Payment processors and billing providers
Security and fraud-prevention tools

The best examples also:

State that vendors are bound by data protection agreements.
Clarify that vendors cannot sell or reuse data.
Distinguish service providers from independent third parties like ad networks.

If you’re building your own policy, this is a solid example of structure: a clear heading, a short overview paragraph, then vendor categories with short explanations.

E‑commerce and retail: examples include payment, shipping, and marketing partners

Online retailers give some of the most concrete examples of third-party data sharing privacy policy examples, because their use cases are so tangible: payments, shipping, returns, and marketing.

A typical e‑commerce policy might say something like:

We share your personal information with third parties to help us provide our services and fulfill our contracts with you, as described above. For example, we use payment processors to process your payment information, shipping carriers to deliver your orders, and marketing partners to send you offers that may interest you.

From this, you can extract several practical patterns:

Payments – Name the processor (for example, Stripe, PayPal) and link to their privacy notice.
Shipping – Explain that names, addresses, and contact details go to carriers and logistics partners.
Marketing & advertising – Describe how email service providers and ad platforms receive identifiers, purchase history, or cookie data.

Some of the best examples go one step further and explain:

That marketing sharing is based on consent or legitimate interest (depending on jurisdiction).
That users can opt out of marketing emails or targeted ads.
That certain sharing is necessary to fulfill an order, and users cannot opt out of that if they want the service.

If you run an online store, model your language on these real examples and make sure each type of third-party sharing is tied to a specific, understandable purpose.

Advertising and analytics are where regulators and users pay the most attention. The strongest examples of third-party data sharing privacy policy examples in this area do three things:

Explain which tools are used (for example, Google Analytics, Meta advertising tools).
Describe the types of data collected (cookies, IP addresses, device IDs, browsing behavior).
Offer clear instructions for opting out.

A strong example of wording you can adapt:

We use analytics and advertising partners to understand how visitors use our website and to show ads that may be more relevant to your interests. These partners may set cookies or use similar technologies to collect information about your device and browsing activity over time and across different websites. Where required by law, we will ask for your consent before using these technologies.

You’ll also see policies linking out to external opt-out tools and regulators. For instance, many U.S.-focused sites reference the Federal Trade Commission’s guidance on online tracking and privacy notices, which you can find here:
https://www.ftc.gov/business-guidance/privacy-security

If you rely heavily on analytics or targeted ads, your policy should mirror these best examples by:

Separating necessary cookies from analytics/advertising cookies.
Explaining that some third parties act as independent controllers of data.
Pointing users to browser settings, platform controls, or industry opt-out pages.

Health, finance, and other high‑risk data: stricter third‑party rules

When you handle health or financial data, your third-party data sharing rules are tighter and your explanations need to be sharper. In the U.S., for example, health data handled by covered entities may be subject to HIPAA. The U.S. Department of Health & Human Services publishes detailed guidance on when health information can be shared with third parties:
https://www.hhs.gov/hipaa/for-professionals/privacy/index.html

Strong examples of third-party data sharing privacy policy examples in these sectors usually:

Identify when data is shared because of a legal obligation (for example, to comply with law, respond to lawful requests, or meet regulatory reporting requirements).
Explain that vendors sign Business Associate Agreements (in the HIPAA context) or similar contracts limiting use of data.
Spell out that highly sensitive data is never sold or shared for advertising.

For health-related consumer apps that are not fully covered by HIPAA, the Federal Trade Commission has also published guidance on health apps and data sharing with analytics and advertising providers. You can find that here:
https://www.ftc.gov/business-guidance/resources/mobile-health-apps-interactive-tool

If you operate in health, finance, or insurance, review those materials and make sure your policy’s examples of third-party data sharing match your actual practices and regulatory obligations.

If you serve users in Europe, the UK, or other regions with data transfer rules, you’ll need to explain when and how data goes to other countries, especially to the U.S.

A clear example of language you’ll see in many of the best examples of third-party data sharing privacy policy examples:

Your information may be transferred to and processed in countries other than the country where you live, including the United States. These countries may have data protection laws that are different from those in your country. When we transfer your information internationally, we use appropriate safeguards, such as standard contractual clauses approved by the European Commission.

Some policies go further and:

Identify which categories of third parties receive data in other countries.
Link to a summary of their data transfer mechanisms or Data Processing Addendum.
Note any certifications or frameworks they rely on for international transfers.

If your third-party vendors are outside your users’ home country, this kind of clear, specific explanation needs to sit alongside your other examples of third-party data sharing privacy policy examples.

AI vendors and data enrichment: newer examples for 2024–2025

A newer trend in 2024–2025 is sharing data with AI and data enrichment vendors. These are the tools that:

Help you classify or analyze user content.
Enrich contact records with public or commercial data.
Detect fraud or risky behavior using machine learning.

The best examples of third-party data sharing privacy policy examples now address AI explicitly. You might see language like:

We may use third-party artificial intelligence and machine-learning providers to help us analyze and improve our services, for example by detecting fraud or assisting with customer support. Where we share your personal information with these providers, we do so under contracts that limit their use of your information to providing services to us and that require appropriate security measures.

If you send any personal data to AI tools, your policy should:

Say which categories of data are shared (for example, support transcripts, user-generated content).
Clarify whether data is used to train third-party models or only to provide services to you.
Explain how users can contact you if they object to this type of sharing.

These AI-related clauses are quickly becoming standard examples of third-party data sharing privacy policy examples, especially for SaaS and consumer apps.

By now you’ve seen multiple real examples of third-party data sharing privacy policy examples across e‑commerce, SaaS, health, finance, and AI tools. When you sit down to write your own, a practical structure looks like this:

1. Overview paragraph

Start with a short, direct explanation:

We share your information with third parties in limited circumstances, described below. We do not sell your personal information, and we require our service providers to protect it and use it only as instructed.

This sets expectations and mirrors the tone of the best examples.

2. Service provider categories

Group vendors into categories, not a random list of company names that will be outdated in six months. For each category, explain:

What type of vendor it is.
What data it receives.
Why you share that data.

This is exactly how many of the strongest examples of third-party data sharing privacy policy examples keep things readable.

3. Advertising and analytics

Give analytics and ad tech their own subsection. Users and regulators care about this more than, say, your email delivery provider. Use wording similar to the examples above and make sure you cover cookies, tracking technologies, and opt-out options.

4. Legal, safety, and corporate transactions

You’ll see this pattern in nearly every example of a modern policy:

We may share information with law enforcement, regulators, or other parties when we believe it is necessary to comply with the law, protect our rights, or protect the safety of others. We may also share information in connection with a corporate transaction, such as a merger, sale, or reorganization.

This is a standard example of how to explain non‑commercial third-party sharing.

5. International transfers and data rights

If you operate internationally, add a section that explains cross‑border transfers and how users can exercise rights under laws like the GDPR or CCPA. Harvard’s Berkman Klein Center and other academic groups regularly publish research and explainers on global privacy frameworks, which can help you stay current:
https://cyber.harvard.edu/

This keeps your policy aligned with current practice and gives users a path to ask questions or raise concerns.

What are some common examples of third-party data sharing in a privacy policy?
Common examples include sharing data with payment processors, cloud hosting providers, customer support tools, analytics platforms, advertising networks, shipping and logistics companies, identity verification tools, and AI vendors that help analyze or secure your service.

Can you give an example of data that should never be shared with third parties for advertising?
A strong example of data that should not be used for advertising is highly sensitive information such as detailed health records, full financial account numbers, Social Security numbers, or information about children collected in connection with services directed to them. Many of the best examples of third-party data sharing privacy policy examples explicitly state that this type of data is never sold or used for targeted ads.

How detailed should my list of third parties be?
Most real examples of third-party data sharing privacy policy examples do not list every vendor by name. Instead, they group vendors by category and describe what data is shared and why. Some companies provide a separate, regularly updated list of subprocessors for business customers, especially in B2B contexts.

Do I need user consent for all third-party data sharing?
Not always. Some sharing is based on contract (for example, sharing with a payment processor to complete a transaction) or legal obligation. Other types—especially analytics and advertising cookies in Europe—often require consent. The FTC, European Data Protection Board, and national regulators publish guidance on when consent is needed and how it should be obtained.

Where can I find more real examples to model my policy on?
Look at well-known SaaS, e‑commerce, and health apps that operate globally and update their privacy policies regularly. Compare how they describe service providers, ad tech, and AI tools. Then adapt those patterns to your own data flows, using the examples of third-party data sharing privacy policy examples in this guide as a reference point.

Best examples of third-party data sharing privacy policy examples for 2024