Best examples of third-party data sharing privacy policy examples (with 2025-ready language)

Real-world examples of third-party data sharing privacy policy examples

Before you worry about perfect legal phrasing, it helps to see how other organizations actually explain third‑party data sharing in public. The best examples don’t hide behind jargon; they spell out who gets data, for what purpose, and what rights users have.

Below are several industry‑specific examples of third-party data sharing privacy policy language you can adapt. These are not verbatim copies of any one policy; they’re modeled on patterns you’ll see in large U.S. and international brands, including companies that have been through regulatory scrutiny.

Example of third-party data sharing clause for SaaS / B2B platforms

SaaS companies typically share customer data with hosting providers, analytics vendors, payment processors, and support tools. A clear example of third-party data sharing privacy policy language for a B2B platform might look like this:

How We Share Information with Third Parties
We share your personal information with third‑party service providers who perform services on our behalf, such as cloud hosting, data storage, analytics, email delivery, customer support, and payment processing. These companies are authorized to use your personal information only as necessary to provide these services to us and are contractually required to protect your information in a manner consistent with this Privacy Notice and applicable law.

We may also share account and usage information with our business partners when you choose to integrate our services with their products or authorize us to share data with them. In those cases, the use of your information by the partner is governed by their own privacy policy.

Why this works in 2024–2025:

• It names concrete categories of third parties (hosting, analytics, payments, support) instead of vague “partners.”
• It references contractual safeguards, which regulators expect under laws like GDPR and CCPA/CPRA.
• It clarifies that partner use is governed by their own policy once the user authorizes the connection.

If you want to sanity‑check your own language against regulatory expectations, the Federal Trade Commission’s guidance on data security and privacy practices is a good reference point: https://www.ftc.gov/business-guidance/privacy-security.

E‑commerce and retail: examples of third-party data sharing privacy policy examples

Retailers and e‑commerce platforms usually share data with payment processors, fraud‑prevention services, shipping carriers, marketing platforms, and ad networks. A strong example of third‑party data sharing disclosure for an online store could read:

Sharing Information with Third Parties
We share your information with third parties to process your transactions, deliver your orders, and support our business operations. This includes payment processors, fraud‑prevention providers, shipping carriers, email and SMS providers, advertising networks, and analytics services.

Some of this sharing may be considered a “sale” or “sharing” of personal information under certain U.S. state laws. Where required, we provide you with the ability to opt out of such sale or sharing. To learn more or to exercise your rights, please visit our Do Not Sell or Share My Personal Information page.

This kind of example of a third‑party data sharing clause reflects current CCPA/CPRA expectations in California, where “sharing” for cross‑context behavioral advertising triggers specific disclosure and opt‑out requirements.

For broader context on U.S. state privacy laws and their treatment of data sharing, the International Association of Privacy Professionals maintains an updated tracker: https://iapp.org/resources/article/us-state-privacy-legislation-tracker/.

Health and wellness apps: sensitive data sharing examples include stricter limits

Health‑adjacent apps—fitness trackers, period trackers, mental health tools—are under heavy scrutiny for third‑party sharing. Recent enforcement actions have focused on apps that quietly sent sensitive health signals to ad platforms.

Here’s how examples of third-party data sharing privacy policy examples for a health app can set a higher bar:

Third‑Party Sharing of Health‑Related Information
We do not use or share information you provide about your health, symptoms, or care ("Health Data") with third parties for their own marketing or advertising purposes. We share Health Data only with service providers that help us operate and secure the app, such as cloud hosting, analytics configured to avoid identifying you, and customer support tools. These providers are contractually prohibited from using Health Data for any other purpose.

We may share de‑identified or aggregated information that cannot reasonably be used to identify you with researchers, public health organizations, or partners to improve our services and contribute to health research.

This language aligns with the direction of recent guidance from U.S. regulators. For example, the U.S. Department of Health and Human Services offers detailed information about health privacy under HIPAA, which, while not covering all apps, sets expectations for handling health data: https://www.hhs.gov/hipaa/index.html.

Advertising and analytics: best examples of third-party data sharing privacy policy language

If you use cookies, mobile ad IDs, or web beacons for targeted advertising, you need very explicit language. Some of the best examples of third-party data sharing privacy policy examples in the ad‑tech space use clear, almost plain‑English explanations like this:

Advertising, Analytics, and Third‑Party Tracking
We allow certain third parties to collect information about your activity on our website and in our app using cookies, web beacons, SDKs, and similar technologies. These third parties include analytics providers and advertising partners that use this information to understand how our services are used, measure the effectiveness of our marketing campaigns, and deliver advertisements that are more relevant to your interests.

Depending on your location, this type of data sharing may be considered targeted advertising, cross‑context behavioral advertising, or a sale of personal information. You can control or limit this sharing by adjusting your cookie preferences, using the opt‑out tools we provide, or enabling privacy settings in your browser or device.

In 2024–2025, regulators expect you to:

• Clearly label ad‑tech sharing and tracking technologies.
• Explain that third parties may use the data for their own purposes.
• Offer meaningful opt‑out tools (not just a generic “contact us” email).

For a deeper legal backdrop, the European Data Protection Board and national regulators have published guidance on cookies and tracking technologies under GDPR, which influences global best practice: https://edpb.europa.eu/our-work-tools/general-guidance_en.

Financial services and fintech: examples include regulatory references

Fintech products often sit under sector‑specific rules (for example, the Gramm‑Leach‑Bliley Act in the U.S.). Their examples of third-party data sharing privacy policy clauses usually distinguish between:

• Sharing for everyday business purposes (processing payments, maintaining accounts).
• Sharing for marketing or joint marketing.
• Sharing with affiliates.

A realistic example of third‑party data sharing language for a fintech app might say:

How We Share Your Financial Information
We share your personal and financial information with third parties in the following situations:
• With payment networks, banks, and other financial institutions to process transactions and maintain your account.
• With service providers that perform services for us, such as cloud hosting, data storage, fraud monitoring, identity verification, and customer support.
• With our marketing and analytics partners to send you offers and measure the performance of our services, where permitted by law and your preferences.

When we share information with service providers, we require them by contract to safeguard your information and use it only for the services they provide to us. We do not share your account credentials with third parties without your explicit consent.

This type of example of third‑party data sharing policy text helps reassure users who are understandably sensitive about financial data, while still being honest about the ecosystem of vendors involved.

Employee and HR data: less obvious, but increasingly important

Privacy policies often focus on customers and forget employees, contractors, and job applicants. However, regulators now expect clear explanations of how HR data is shared with third parties—especially in the U.S. where state privacy laws increasingly cover employee data.

Here’s how examples of third-party data sharing privacy policy examples can address HR data:

Sharing of Employee and Applicant Information
We share employee and job applicant information with third parties that help us manage our workforce and comply with legal obligations. This includes payroll providers, benefits administrators, background check providers, training platforms, IT service providers, and professional advisers such as auditors and legal counsel.

These third parties are permitted to use employee and applicant information only to provide services to us or to comply with their own legal obligations. We do not sell employee or applicant personal information.

If you operate in multiple states or countries, make sure your HR privacy notices track local law—California, for example, has explicit rules under the CPRA for employee data.

2024–2025 trends shaping third-party data sharing language

When you look across the best examples of third-party data sharing privacy policy examples from large organizations in 2024–2025, a few patterns stand out:

More granular categories of third parties
Instead of a single catch‑all paragraph, policies now break out categories: cloud infrastructure, analytics, advertising, payment processing, fraud prevention, logistics, professional advisers, and research partners. This makes the policy more readable and matches the way data protection impact assessments (DPIAs) are structured under GDPR.

Explicit references to legal bases and state privacy laws
International companies often state the legal basis for sharing under GDPR (for example, legitimate interests or consent). U.S. companies increasingly flag when sharing may qualify as a “sale” or “sharing” under state laws and provide a specific opt‑out mechanism.

Clear opt‑out and preference management
Users expect to be able to control certain categories of third‑party sharing—especially for advertising and marketing. The better examples include:

• A short explanation of what opting out does and does not do.
• A link to a preference center or cookie settings panel.
• A reminder that some sharing is still required to provide the service (for example, payment processing, security).

Tighter controls on sensitive data
Sensitive categories—health, precise location, biometrics, children’s data—are now highlighted with stricter sharing rules. Many policies explicitly say they do not share sensitive data with third parties for advertising. This trend is driven by enforcement actions from regulators in both the U.S. and EU.

For a policy‑level view of global privacy trends affecting third‑party sharing, the OECD’s work on data governance and privacy is useful background reading: https://www.oecd.org/digital/privacy/.

Drafting tips: turning these examples into your own policy

Using examples of third-party data sharing privacy policy examples is helpful, but copy‑pasting without understanding your own data flows is risky. To adapt these models intelligently:

Map your third‑party ecosystem
List every vendor that touches personal data—hosting, CRM, support, analytics, marketing, payroll, legal, auditors, research partners. Group them into clear categories so your policy can speak in plain language without naming individual companies.

Match each category to a purpose
For each category of third party, be explicit about why you share data with them: to process payments, deliver orders, provide support, personalize content, run analytics, prevent fraud, or comply with law. The best examples of third-party data sharing privacy policy examples always connect “who” with “why.”

Distinguish service providers from independent third parties
Regulators draw a line between vendors that only act on your instructions (data processors/service providers) and third parties that use data for their own purposes (for example, ad networks). Your policy should reflect that distinction and explain the different rights users have in each scenario.

Align your contracts with your policy
If your policy promises that service providers can only use data to perform services for you, your vendor contracts need to say the same thing. Misalignment here is a common source of enforcement risk.

Keep it readable
Legal accuracy matters, but so does clarity. Short paragraphs, descriptive headings, and examples (“for example, we share your address with shipping carriers to deliver your order”) make the policy easier to understand and more defensible if regulators ask whether users were properly informed.

FAQ: examples of third-party data sharing questions users actually ask

Q: Can you give an example of third-party data sharing in a typical mobile app?
A common example of third-party data sharing in a mobile app is sending device identifiers and usage data to an analytics provider (such as crash reporting or user behavior analytics) so the app developer can understand how the app performs and where users encounter problems. Another example is sharing email addresses with an email delivery service to send password reset links and account notifications.

Q: What are examples of third-party data sharing that might count as a “sale” under state privacy laws?
Examples include sharing browsing behavior and device identifiers with advertising networks that use the data to build profiles across multiple websites or apps, or providing hashed email addresses to marketing partners so they can target ads on other platforms. In these cases, the third party is often allowed to reuse the data for its own purposes, which is why some laws treat this as a “sale” or “sharing.”

Q: How specific should I be when describing third-party data sharing in my policy?
You don’t usually need to name every vendor, but you should describe categories of third parties and the purposes for sharing in plain language. The stronger examples of third-party data sharing privacy policy examples break this into sections (for example, service providers, advertising partners, analytics providers, financial institutions, professional advisers) instead of hiding everything in one long paragraph.

Q: Do I need a different example of third-party data sharing language for employees versus customers?
Often yes. Employee and applicant data is collected and used differently from customer data, and in some jurisdictions it’s covered by separate legal requirements. Many organizations now publish a dedicated employee or applicant privacy notice that includes its own examples of third-party data sharing, tailored to HR vendors like payroll, benefits, and background‑check providers.

Q: Are there real examples of third-party data sharing privacy policy examples from regulators I can learn from?
Regulators rarely endorse specific company policies, but enforcement actions and guidance documents include descriptions of what they consider misleading or inadequate. Reviewing FTC cases and EU data protection authority decisions can give you real examples of what not to do, especially around undisclosed sharing with advertisers or data brokers.

If you treat these examples of third-party data sharing privacy policy examples as templates to be customized—not shortcuts—you’ll end up with a policy that is clear, accurate, and far better aligned with how your business actually uses third‑party services.