Best examples of privacy policy disclaimer examples for data sharing

Q: Q4. How detailed should my list of third‑party partners be?

Most organizations list categories of partners in the main privacy policy (for example, “cloud hosting providers,” “payment processors”) and then provide a more detailed vendor list or cookie list separately, often on a dedicated page. That approach keeps the policy readable while still offering transparency for users who want specifics.

Let’s skip the theory and go straight into the kind of language people actually use. The best examples of privacy policy disclaimer examples for data sharing do three things at once:

Say what is shared (categories of data)
Say with whom it is shared (types of recipients)
Say why it is shared (specific purposes)

Here’s a baseline clause you can adapt:

Example – General data sharing disclaimer
“We share your personal information with third parties only as described in this Privacy Policy. This includes sharing with service providers who perform services on our behalf, business partners who offer products or services jointly with us, analytics and advertising providers that help us understand and improve our services, and government authorities when required by law. We do not sell your personal information for money, but we may allow certain partners to collect information about your activity on our services for advertising, analytics, and security purposes.”

This kind of general statement shows up in many real examples from large platforms and is a good starting point before you break things down into more specific categories.

Most organizations share data with vendors: cloud hosting, email services, payment processors, fraud tools, and so on. Good examples of privacy policy disclaimer examples for data sharing in this area make it clear that these vendors are not free to use the data for their own purposes.

Example – Service provider sharing language
“We share personal information with companies and individuals who provide services on our behalf, such as payment processing, data hosting, customer support, email delivery, analytics, and security monitoring. These service providers may access your personal information only to perform services for us and are contractually obligated to protect your information and use it only as instructed.”

Stronger versions add references to data processing agreements and international transfer safeguards:

Example – Service providers and international transfers
“Some of our service providers are located outside your country of residence, including in the United States and the European Union. When we share personal information with these providers, we rely on appropriate safeguards, such as standard contractual clauses approved by the European Commission or other legally recognized transfer mechanisms, to protect your information.”

For inspiration, you can compare this to real examples from major cloud providers and large platforms that publish detailed privacy notices with vendor categories.

In 2024–2025, regulators are laser‑focused on tracking, profiling, and targeted advertising. That means your analytics and ad‑tech disclosures need to be explicit. The best examples of privacy policy disclaimer examples for data sharing in this space:

Name the types of tools (analytics, ad networks, social media pixels)
Explain how tracking works (cookies, SDKs, device IDs)
Distinguish measurement from targeted ads

Example – Analytics providers
“We use third‑party analytics services to understand how users access and use our services. These providers may collect information such as your IP address, device identifiers, browser type, pages viewed, and time spent on pages. We share this information with our analytics providers so they can help us analyze and improve our services. Where required by law, we obtain your consent before enabling analytics cookies or similar tracking technologies.”

Example – Advertising and cross‑site tracking
“We allow certain advertising partners to collect information about your activity on our services, including pages visited, actions taken, and approximate location, using cookies, pixels, and similar technologies. We share limited identifiers (such as a hashed email address or device identifier) with these partners so they can show you more relevant ads on our services and on other websites or apps. You can opt out of interest‑based advertising by adjusting your cookie preferences or following the instructions provided by the Network Advertising Initiative and the Digital Advertising Alliance.”

For further reading, the U.S. Federal Trade Commission regularly publishes guidance on online tracking and advertising practices: https://www.ftc.gov/business-guidance

By 2024–2025, users expect to know whether their data is feeding AI models. Many companies now add explicit AI‑related data sharing disclaimers. These examples of privacy policy disclaimer examples for data sharing show how to be transparent without scaring everyone away.

Example – Internal AI and machine learning
“We may use your information to develop and improve our products and services, including through the use of machine learning and other automated technologies. When we do so, we either use aggregated or de‑identified information that does not identify you personally, or we implement technical and organizational safeguards designed to limit how your personal information is used in these processes.”

Example – Sharing with third‑party AI providers
“In limited cases, we share personal information with third‑party artificial intelligence and machine‑learning providers to help us analyze usage patterns, detect fraud or abuse, and improve our features. These providers process your information only on our instructions and are not permitted to use your personal information to train their own models for unrelated products or services.”

If you do allow third parties to train their own models, you need a much more specific opt‑in statement and ideally a separate consent flow. Regulators in the U.S. and EU are signaling that vague AI clauses will not be enough.

Most privacy policies contain a law‑enforcement or legal‑request clause, but many are written in dense legalese. You can keep the protection while sounding human. These examples of privacy policy disclaimer examples for data sharing cover investigations, subpoenas, and safety.

Example – Legal requests and safety
“We may share your information with law enforcement, government authorities, or other third parties if we believe in good faith that such disclosure is necessary to: (a) comply with a legal obligation, court order, or government request; (b) protect the security or integrity of our services; (c) protect the rights, property, or safety of our users, employees, or the public; or (d) investigate and defend against legal claims.”

Example – Aggregated and de‑identified data
“We may share aggregated or de‑identified information that cannot reasonably be used to identify you, such as usage statistics or trend reports, with third parties for research, analytics, or marketing. When we share this information, we take steps designed to prevent the data from being re‑identified.”

U.S. government agencies like the National Institute of Standards and Technology (NIST) have published guidance on de‑identification and re‑identification risks, which is useful background when drafting these disclaimers: https://www.nist.gov/itl/applied-cybersecurity/privacy-engineering

If you handle health information, financial data, or data about children, your disclaimers need to recognize that some categories are more sensitive than others. Real examples from healthcare organizations and research institutions can guide your structure.

Example – Health‑related data sharing (non‑HIPAA context)
“If you choose to share health‑related information with us (such as symptoms, conditions, or wellness goals), we use this information to provide and personalize our services. We may share health‑related information with service providers that support our operations, such as cloud hosting, analytics, and customer support, but we do not permit these providers to use your health‑related information for their own advertising or marketing purposes.”

Example – Research and academic collaboration
“With your explicit consent, we may share de‑identified or coded information with academic institutions or research organizations for scientific and public‑health research. These partners must agree to use the information only for approved research projects and to protect it in line with applicable privacy and security standards.”

For more context on health privacy expectations in the U.S., see the U.S. Department of Health & Human Services guidance on health information privacy: https://www.hhs.gov/hipaa/index.html

Users almost never think about what happens to their data if your company is sold, merges, or goes bankrupt—until it happens. Good examples of privacy policy disclaimer examples for data sharing in corporate transactions spell this out clearly.

Example – Business transfers
“We may share or transfer your information in connection with a corporate transaction, such as a merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company. If we engage in such a transaction, we will require the new owners to use your personal information only in a manner consistent with this Privacy Policy or provide notice and, where required, obtain your consent before your personal information is used for new or different purposes.”

This kind of clause appears in many real examples from public companies because securities and consumer‑protection regulators expect transparency around business continuity and data.

Once you’ve looked at enough real‑world text, patterns emerge. The best examples of privacy policy disclaimer examples for data sharing follow a predictable structure that you can reuse:

1. A short, plain‑language overview
One or two sentences that explain, in normal English, that you share data with others for specific reasons.

2. A categorized breakdown
Instead of a long paragraph, break sharing into categories like:

Service providers
Analytics and advertising
Business partners
Legal and safety
Corporate transactions
Research and public interest

3. Clear statements on selling vs. sharing
Laws like the California Consumer Privacy Act (CCPA/CPRA) distinguish between “selling” and “sharing” personal information. Your disclaimer should address whether you do either and how users can opt out. The California Attorney General offers public guidance and enforcement examples here: https://oag.ca.gov/privacy/ccpa

4. User controls and opt‑outs
Explain how users can control or limit data sharing—cookie settings, account controls, email preferences, or legal rights requests.

Example – User choices and data sharing
“Depending on your location, you may have the right to limit or object to certain types of data sharing, such as targeted advertising or data sharing with business partners. You can manage your cookie preferences through the ‘Privacy Settings’ link in our footer, adjust your in‑app privacy controls, or contact us using the details in the ‘Contact Us’ section to exercise your rights.”

When you combine these elements, your disclaimer stops being a wall of legal text and becomes an understandable explanation of how your data ecosystem actually works.

Q1. What are some simple examples of data sharing language I can use if my business is very small?
If you only use a payment processor and basic analytics, you might say: “We share your personal information with third‑party service providers that help us operate our business, such as payment processors and analytics providers. These partners may access your information only to perform services for us and must protect your information.” This kind of short example of data sharing language is often enough for a small website or app, as long as it’s accurate.

Q2. Do I need separate examples of privacy policy disclaimer examples for data sharing for different countries?
You don’t need separate policies for every country, but you may need localized sections. For instance, the EU’s GDPR and the UK GDPR require more detail about legal bases and international transfers, while some U.S. state laws focus on “selling” or “sharing” for targeted advertising. Many companies keep one global policy with country‑specific addenda rather than writing everything from scratch.

Q3. Can I rely on generic templates instead of writing my own data sharing disclaimers?
Templates are fine as a starting point, but regulators increasingly look for accuracy, not boilerplate. If your tech stack includes AI tools, behavioral advertising, or cross‑border processing, you should customize the language to reflect those realities. Real examples from organizations similar to yours are more helpful than one‑size‑fits‑all text.

Q4. How detailed should my list of third‑party partners be?
Most organizations list categories of partners in the main privacy policy (for example, “cloud hosting providers,” “payment processors”) and then provide a more detailed vendor list or cookie list separately, often on a dedicated page. That approach keeps the policy readable while still offering transparency for users who want specifics.

Q5. Where can I find more real examples of privacy policy disclaimer examples for data sharing?
Look at the privacy policies of companies in your industry, large platforms you integrate with, and public institutions such as universities and hospitals. Many academic and government sites publish detailed privacy notices; for instance, U.S. universities often host privacy or data‑protection pages under their main domain, and federal agencies publish privacy impact assessments and system of records notices that show how they describe data sharing.

Use these examples of privacy policy disclaimer examples for data sharing as raw material, not as copy‑paste law. The right language for you depends on your data flows, your jurisdiction, and your risk tolerance. When in doubt, map your data first, then write your disclaimers so they track what actually happens behind the scenes. That alignment—between text and reality—is what regulators, courts, and increasingly savvy users care about most.

Best examples of privacy policy disclaimer examples for data sharing in 2024

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