Example of an Event Planning Service Agreement

This article provides a detailed example of an event planning service agreement, outlining key components and clauses to consider. Whether you're a planner or a client, understanding this agreement can help ensure a successful event.
By Jamie

Event Planning Service Agreement Example

An event planning service agreement is a contract between an event planner and a client that outlines the terms and conditions of the services to be provided. This agreement helps to clarify expectations, responsibilities, and payment terms, ensuring both parties are on the same page. Below, we outline a sample event planning service agreement with essential components.

Sample Agreement

EVENT PLANNING SERVICE AGREEMENT

This Event Planning Service Agreement (the “Agreement”) is made as of [Date], by and between [Client Name] (the “Client”) and [Planner Name] (the “Planner”).

1. Scope of Services

The Planner agrees to provide the following services for the event scheduled on [Event Date]:

  • Venue selection and booking
  • Event design and décor
  • Vendor management (catering, photography, entertainment)
  • Day-of coordination
  • Budget management

2. Payment Terms

  • Total Fee: $[Total Amount]
  • Deposit: $[Deposit Amount] due upon signing this Agreement
  • Remaining Balance: $[Remaining Amount] due [Number of Days] days before the event

3. Client Responsibilities

The Client agrees to:

  • Provide timely feedback and approvals during the planning process
  • Pay all invoices by the due date
  • Communicate any changes to the event details as soon as possible

4. Cancellation Policy

  • If the Client cancels the event more than [Number] days before the event date, the deposit will be refunded minus a [Percentage]% cancellation fee.
  • If the Client cancels within [Number] days of the event, the total fee will be non-refundable.

5. Governing Law

This Agreement shall be governed by the laws of the State of [State].

6. Signatures

By signing below, both parties agree to the terms outlined in this Agreement.

Client Signature: _________________________
Date: _______________

Planner Signature: _______________________
Date: _______________

Conclusion

Having a well-structured event planning service agreement is crucial for successful event management. It sets clear expectations and protects both the planner and the client. Always consult a legal professional to tailor an agreement to your specific needs.